Office Operations Manager

2 weeks ago


London, Greater London, United Kingdom Funko Full time
Job Description:
Funko is seeking an experienced Office Operations Manager to oversee the day-to-day operations of our Hammersmith office. As a key member of our team, you will be responsible for ensuring the smooth and effective running of the office, acting as the primary contact for all office-based queries.

Duties and Responsibilities:
• Oversee daily operations of the office, managing agents, onsite security, and service providers.
• Maintain visitor and employee access passes, coordinating with building management on access needs.
• Manage reception, providing professional primary contact for employees, visitors, and building management.
• Work in partnership with the Operations team to manage courier accounts, booking in prepared samples and packages for collection and delivery from the office.
• Office invoice management, responding to queries, raising, and managing office purchase orders, ensuring approvals are processed in D365.
• In partnership with Executive Leadership, People & Culture, and Technology Teams, support with office planning and seating arrangements.
• Act as a qualified Fire Marshal and First Aider, partnering closely with the Health & Safety Manager and Building Management to ensure compliance with office safety and fire evacuation procedures.
• Support with engagement activities and scheduling of staff training sessions.
• Manage the day-to-day operations of CCTV software, working in partnership with the People & Culture team to export footage where applicable.
• Conduct HQ building Inductions for new starters, office tour, fire evacuation procedures, etc.
• Build, prepare, and report monthly to the People & Culture Department regarding employee office attendance data.
• Business cards management, working with the marketing/design team regarding updated branding and coordinating all business requests for cards across EMEA.
• Key and code holder for all locked areas, cleaners/comms/fire escape & marketing samples cupboard.
• Manage Hub Teams group for office communications and the office email mailbox.
• Perform other miscellaneous duties and projects as assigned, which may include cross-team initiatives across all EMEA locations.
• Occasional travel may be required within this role.

Requirements:
• Deep experience of office/reception management.
• Working knowledge of Microsoft Office 365 packages.

Salary: £45,000 - £60,000 per annum, depending on experience.

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