Head of Event Planning Position

3 weeks ago


Glasgow, Glasgow City, United Kingdom Levy UK Full time
Event Planning Team Lead Role

The Event Planning Team Lead at Levy UK & Ireland is responsible for managing the event planning team to ensure seamless execution of diverse events, including conferences, exhibitions, and dinners. This role involves close collaboration with the SEC and Levy teams, delivering exceptional service from planning through to event delivery.

Key Responsibilities:

  • Event Strategy & Planning:
    • Develop event strategies aligned with company goals.
    • Oversee event planning, ensuring client satisfaction and standards.
    • Manage event correspondence, contracts, and payments.
    • Lead client consultations, meetings, and event walkthroughs.
  • Team Leadership:
    • Manage event planning team, including staffing and training.
    • Delegate tasks and allocate resources for smooth event execution.
    • Ensure quality service and collaborate with internal teams.
  • Budget & Financial Oversight:
    • Develop/manage event budgets, control costs, and maximize revenue.
    • Approve expenditures and provide financial reports post-event.
  • Event Execution:
    • Oversee logistics, timelines, and client specifications.
  • Quality Control & Compliance:
    • Ensure events meet legal, health, and safety standards.
    • Maintain high service quality and implement best practices.
  • Innovation & Trendsetting:
    • Introduce new trends and creative event concepts.
  • Client Retention & Business Development:
    • Foster client satisfaction for repeat business.
  • Post-Event Evaluation:
    • Conduct evaluations for feedback and improvements.

Requirements:

  • Qualifications: Bachelor's in Event Management, Hospitality, Business, or related field. Event planning certification (CSEP, CMP) is a plus.
  • Experience: 7-10 years in event planning, 3+ years in leadership within contract catering/hospitality. Proven success in high-profile events, managing budgets, and leading teams.
  • Industry Knowledge: Expertise in contract catering, food service operations, event logistics, and current trends in catering and event tech.
  • Leadership & Management: Strong leadership and project management skills, overseeing multiple events and developing teams.
  • Financial Acumen: Budget management, cost control, vendor negotiations, and strategy adaptation for profitability.
  • Problem-Solving & Detail-Oriented: Creative problem-solving, meticulous event planning, adaptable to last-minute changes.
  • Adaptability: Flexible with irregular hours during peak seasons.
  • Personal Attributes: Passion for food, hospitality, creativity, highly organized, and collaborative team player.

About Levy UK & Ireland:

Levy UK & Ireland is a company that takes pride in fostering a workplace culture that celebrates diversity and promotes inclusion. We welcome candidates from all walks of life and backgrounds to join us in our mission to create a supportive and equitable work environment where everyone has the chance to excel and collaborate.



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