Front Office Coordinator
16 hours ago
About the Role:
We are seeking a highly organized and detail-oriented individual to join our front of house team as a Part-Time Receptionist / Administrator. As a key member of our team, you will be responsible for providing exceptional support to clients and staff members.
Responsibilities:
- Demonstrate exceptional communication skills, both written and verbal, with strong attention to detail and organizational abilities.
- Possess at least 1-2 years' experience working in an office environment, with a focus on administration and customer service.
- Work effectively within a team to provide exceptional support to clients and staff members.
- Welcome clients and staff into the practice, ensuring a warm and welcoming atmosphere.
- Utilize Outlook to organize internal meetings, maintain calendars, and schedule appointments.
- Provide refreshments during meetings, including drinks and replenishments.
- Respond promptly to inbound telephone calls, emails, and enquiries for the business, providing exceptional customer service.
- Handle post efficiently, ensuring timely delivery to the appropriate recipient, and franking mail when necessary.
- Scan documents, file via portal, and maintain accurate records.
- Take minutes during committee meetings, recording important decisions and actions.
- Typewrite and finalize letters, maintaining professionalism and attention to detail.
- Maintain a tidy office space and kitchen, ordering supplies as needed.
- Assist with adhoc marketing tasks, including editing and sending newsletters, monitoring event attendees, and supporting event organization (network functions, team socials, sponsored events).
- Perform other administrative duties to support the wider team, as required.
Rewards:
- Be part of a well-established company with a reputation for excellence.
- Enjoy 20 days holiday + bank holidays, allowing for relaxation and rejuvenation.
- Access to a Group Pension Scheme and Medical Insurance Scheme after two full years of employment.
- Flexibility around starting hours, with options for Monday/Thursday/Friday or Wednesday/Thursday/Friday shifts.
Compensation:
£24,000 equivalent per annum (pro-rata for three days per week)
Working Hours:
Flexible start time offered from 8am – 9am, with finish between 4:15pm – 5:15pm, allowing for a healthy work-life balance.
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