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Accountant Assistant

2 months ago

Birmingham, Birmingham, United Kingdom NAES Corporation Full time

Job Summary

The Assistant Accountant will be responsible for maintaining the AP ledger and assisting with finance and accounting duties for NAES Corporation and its subsidiaries. This role requires a strong background in accounting and experience with automated accounts payable and general ledger systems.

Key Responsibilities

  • Assist with cash book postings and reconciliation of bank accounts.
  • Reconcile credit card expenditures for managers.
  • Prepare journal entries based on open POs and unprocessed invoices.
  • Liaise with the Management Accountant to ensure ledgers are up-to-date.
  • Ensure compliance with internal accounting and reporting controls.
  • Perform accounting and finance duties to support the business.

Accounts Payable

  • Receive invoices and backup invoice copy onto SharePoint.
  • Code invoices with proper accounting information and apply correct tax code.
  • Match invoices to purchase orders.
  • Liaise with the operational team to clear queries on unreceipted POs and GRNI balances.
  • Input invoices into Accounting following the finance monthly timetable.
  • Distribute invoices for disbursement approval.
  • Follow up on pending invoices.
  • Return and answer vendor communication and queries.
  • Ensure timely and accurate resolution of accounts payable issues and reconcile vendor statements.
  • Issue electronic remittances for payments made to vendors.
  • Assist with audit requests related to Accounts Payable.
  • Responsible for accurate electronic vendor payments, accounts payable files, and supporting documentation.
  • Handle new vendor requests and credit application forms.
  • Update the GRNI tracker with invoice details.
  • Maintain accurate records of vendor insurance certificates, terms and conditions, and Accounts Payable records.

Working Relationships

The Assistant Accountant reports to the Finance Manager and will support the Management Accountant as needed. This role requires strong communication and organizational skills, with the ability to work independently or in a team.

Working Conditions

This role requires the ability to sit/stand at a desk, use a computer, and handle long periods of screen time. Ad hoc travel may be required approximately once or twice every couple of months.

Education and Experience

  • Minimum of level 3 AAT qualification or comparable professional qualification.
  • Strong background and experience in accounting.
  • Experience in an accounts payable position with an understanding of automated accounts payable and general ledger systems.
  • Good understanding of double entry book-keeping.
  • Experience of maintaining financial records to Trial Balance.
  • Understanding of accruals and prepayments and ability to differentiate between Profit & Loss and Balance Sheet reports.
  • Strong computer skills, particularly with Microsoft Office applications in the Windows environment.

Additional Desired Qualifications

  • Highly conscientious, reliable, and punctual.
  • Travel to UK Fleet sites as and when required.
  • Strong written and verbal communication skills.
  • Flexible attitude with the ability to work under pressure to meet deadlines.
  • Ability to work independently or in a team.
  • Well-developed organisational skills.
  • Self-motivated and flexible.
  • Orientation to detail with good oral and written communication skills.
  • Ability to maintain strict confidentiality of sensitive information.
  • Ability to work in a dynamic, team-oriented environment with multiple priorities.