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Business Operations Coordinator
2 months ago
Business Administrator Job Description
About the Role:
We are seeking a highly organized and detail-oriented Business Administrator to join our team at Next Employment Ltd. As a Business Administrator, you will play a crucial role in supporting the smooth operation of our office and ensuring the delivery of exceptional service to our clients.
Main Responsibilities:
- Provide administrative support to the team, including answering phone calls, responding to emails, and managing correspondence.
- Chase clients for outstanding books and records, and ensure timely completion of tasks.
- Scan and file documents, and maintain accurate records.
- Finalize and send out accounts and personal tax packs to clients for approval.
- Assist the Hub Credit Controller with debtor queries and resolve any issues promptly.
- Finalize invoices and WIP write-outs, and apply for HMRC and CH authentication codes.
- Allocate disbursements to clients and maintain accurate records.
- Reconcile office petty cash and ensure accurate financial records.
- Book appointments with clients and ensure smooth communication.
- Organize the safe return of client books and records, and maintain accurate records.
- Monitor and maintain laptops and other IT equipment provided to team members.
- Support the Area Practice Manager Lead with projects and initiatives.
Requirements:
- Proven administration experience, with a strong background in office management.
- Excellent communication and interpersonal skills, with the ability to work effectively with staff and clients.
- Proficient in all MS Packages, with a strong understanding of office software and systems.
- Ability to work under pressure, with a calm and composed demeanor.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
What We Offer:
A competitive salary and benefits package, with opportunities for career growth and development. If you are a motivated and organized individual with a passion for administration, we encourage you to apply for this exciting opportunity.
