Office Administrator

3 weeks ago


Edinburgh, Edinburgh, United Kingdom Invenergy LLC Full time

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

Job Description

Position Overview

We are seeking an Office Manager to join our UK team in Edinburgh. This part-time role will provide daily support and administrative assistance to our office, working across a broad range of activities, including managing relationships across Invenergy offices and teams.

Key Responsibilities

  • Coordinate with internal teams such as Accounts Payable, Finance, Legal, and other departments
  • Schedule events and organize attendees
  • Process supplier invoices
  • Oversee travel arrangements
  • Anticipate team needs and resolve operational and administrative issues before they arise
  • Manage regular team meetings
  • Leverage technology to prepare and edit presentations and reports, and maintain electronic records

Requirements

  • Fluency in English, spoken and written
  • Proficient in MS Office and Share Point
  • Willingness to learn company IT systems
  • Excellent time management and problem-solving skills
  • Strong sense of urgency and attention to detail
  • Ability to work independently
  • Able to influence others and communicate tactfully to accomplish complex assignments requiring cross-organization cooperation
  • Proven track record of being calm and focused under pressure, maintaining professional interactions with associates at all levels, and establishing rapport quickly
  • High level of confidentiality
  • Self-directed, reliable, and independent when necessary to complete projects with limited supervision
  • Ability to prioritize time-sensitive and competing issues
  • Professional, positive, and resilient


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