Procurement Compliance Manager

4 weeks ago

Ipswich, Suffolk, United Kingdom OCS Full time
Job Title: Procurement Compliance Manager

Job Reference: /KR/05-10/1315/1

Location: Ipswich

Salary: Competitive

Hours per week: Monday to Friday

Business Overview

OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services including Cleaning, Catering, Security, Technical Services, Energy Management and compliance, front of house, landscaping, logistics, waste management and pest control services to the public and private sectors and our mission is to make people and places the best that they can be.

Job Overview

We are currently recruiting for a Procurement Compliance Manager to join our passionate and driven team based at our client's site in Ipswich.

The successful candidate will be responsible for ensuring compliance with procurement policies and procedures, managing risk and ensuring the effective governance of procurement operations.

Key Responsibilities:

  • Deliver improvement initiatives to increase the efficiency and value of the procurement function.
  • Develop and implement effective governance and compliance processes and procedures.
  • Manage risk and ensure the effective governance of procurement operations.
  • Develop and maintain a risk management framework.
  • Ensure risk management is embedded into all procurement processes.
  • Develop mechanisms to identify, analyse, prioritise, mitigate and record risks.
  • Work closely with the Procurement and Fleet analyst to create clear presentations of risk and compliance data.
  • Support change management initiatives to ensure successful adoption of new processes across OCS.
  • Be the conduit between OCS and its chosen partner for SafeContractor Accreditation, driving compliance with preferred sub-contractors.
  • Establish the legitimacy of new vendors, having oversight of the vendor onboarding process and ensuring compliance with all policy, legal and regulatory requirements.
  • Create, Manage and Maintain an effective contract register and repository.
  • Influence stakeholders to ensure the adoption of procurement policy and procedures.
  • Identify compliance issues that require addressing and report them to procurement SLT.
  • Deliver process improvement to ensure OCS money is spent with approved suppliers.
  • Provide seamless engagement with Finance to ensure we uphold our commitment to pay our suppliers on time.
  • Support the procurement team with the implementation of a Source to Contract system.
  • Drive transformative solutions leading to procurement excellence and implement change management where appropriate.
  • Support the implementation of a Supplier Relationship Management (SRM) framework to improve vendor relationships and build strategic partnerships.
  • Support the Procurement Leadership Team in driving the Group's Reasonable, Ethical and Sustainable Procurement policy and ESG objectives across the organisation.
  • Comply with the CIPS Code of Conduct by enhancing and protecting the standard of the profession, maintain the highest standard of integrity in all business relationships, promoting the eradication of unethical business relationships, enhancing the proficiency and stature of the profession, ensuring compliance with laws and regulations.
  • Comply with ethical practices when sourcing goods or services for the UK and Ireland business.

About You:

  • Applicants must have the right to work in the UK

Necessary

  • Previous experience working in a procurement environment.
  • Demonstratable Contract Management and Compliance Management skills.
  • A clear understanding of how to assess, manage and mitigate risk.
  • Experience developing or improving policies and processes.
  • Some understanding of Supplier Relationship Management.
  • Excellent verbal and written communication skills.
  • Demonstrable knowledge of supplier/customer performance measurement.
  • Strong influencing and problem-solving skills.
  • Ability to build sustainable and productive relationships with suppliers and key stakeholders.
  • Highly proficient in Microsoft Office applications.

Desirable

  • Experience working in the FM Procurement.
  • CIPS qualification or working towards.

Core Expectations

  • You will be keenly interested in procurement operations, ESG and procurement governance.
  • Have a solution-focused attitude.
  • Show flexibility in working arrangements to ensure that a high level of service is delivered.
  • Self-motivated and able to work effectively in a fast-paced environment.
  • Have a positive and focused attitude when dealing with all colleagues.
  • Be able to take personal responsibility.

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