Administrative Associate

3 weeks ago


Blackburn, Blackburn with Darwen, United Kingdom Means Resource Talent Solutions Limited Full time

About the Job:

Means Resource Talent Solutions Limited is seeking a highly skilled Administrative Associate to join our team. As a key member of our administrative staff, you will provide high-level support to our executives, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Manage complex executive calendars, prioritizing tasks and making informed decisions to optimize scheduling.
  • Coordinate travel arrangements, including accommodations, transportation, and visa requirements, anticipating potential issues and resolving them proactively.
  • Oversee data management, collecting information from various sources, organizing it into presentable formats, and maintaining accurate records.
  • Handle communication effectively, screening inquiries, communicating messages, and responding to urgent matters.
  • Schedule and coordinate meetings, taking care of attendee communications, venue management, audio/video setup, and catering arrangements.
  • Record and transcribe meeting minutes, creating a detailed log of actions and reviewing it in a timely manner.
  • Monitor progress, following up on outstanding tasks, and driving completion of key results.
  • Research and plan company events to enhance employee engagement within budget constraints.
  • Provide meticulous attention to detail and proofread Company documents.
  • Anticipate changes in priorities and adapt to simultaneous demands for attention.
  • Maintain confidentiality, handling sensitive information with discretion and good judgment.

Requirements:

  • Demonstrate ability to coordinate multiple projects efficiently, prioritize tasks, and manage ambiguity.
  • Show flexibility in adapting to environments with multiple demands for attention, prioritizing effectively in these situations.
  • Be trusted to handle confidential and sensitive information, exercising discretion and good judgment.
  • Exhibit excellent attention to detail and accuracy.
  • Show self-motivation, drive, and proactivity.
  • Be professional, approachable, and diplomatic in nature.
  • Display proven experience in interacting with varying levels of personnel, both within and outside the organization.
  • Demonstrate outstanding written and verbal communication skills.
  • Show ability to work flexibly under pressure in a demanding environment.
  • Have demonstrated experience working independently and collaboratively to identify, analyze, and solve problems creatively.
  • Bring expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and Teams, with willingness to learn company-specific software or system tools.

Salary: £35,000 - £45,000 per annum


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