Executive Assistant

4 weeks ago

London, Greater London, United Kingdom North Middlesex University Hospital NHS Trust Full time
About the Role

We are seeking a highly organized and efficient Executive Assistant to provide administrative support to our Executive Management Team. The successful candidate will have excellent communication skills, be able to work in a fast-paced environment, and have a high level of accuracy and attention to detail.

Key Responsibilities
  • Manage the Executive Director's inbox, prioritizing tasks and responding to requests in a timely manner.
  • Coordinate meetings, prepare agendas, and take minutes as required.
  • Prepare background research, briefings, and presentations for Executive-level meetings.
  • Book travel arrangements, prepare itineraries, and make travel arrangements as needed.
  • Prepare, proofread, and edit proposals, reports, and correspondence.
  • Handle confidential information with discretion and maintain confidentiality at all times.
  • Organize catering, gifts, and flowers for Executive-led events and meetings.
  • Liaise with Communications to arrange community and external visits, including staff wellbeing incentives and events.
  • Participate in project and events management as required.
  • Support personnel management, including recording sickness and annual leave, recruitment, and onboarding of direct reports.
  • Provide effective cover for other Executive Assistants to support sickness, annual leave, and other absence.
Requirements
  • Relevant work experience in a business support or Executive Assistant role.
  • Experience of managing Executive-level meetings.
  • Excellent communication and organizational skills.
  • Ability to work in a fast-paced environment and maintain accuracy and quality.
About Us

North Middlesex University Hospital NHS Trust is a medium-sized District General Hospital based in Edmonton in Enfield, North London. We are committed to providing high-quality patient care and are proud to work in a diverse and inclusive environment.

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