Executive Assistant

3 weeks ago


Dalkeith, Midlothian, United Kingdom Pertemps Glasgow Full time

Pertemps are seeking a highly organised and detail-focused Administrative Support Specialist to join their client's property law team in Edinburgh. As an Executive Assistant, you will play a vital role in ensuring the smooth operation of the department.

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  • Drafting, formatting, and amending legal documents and correspondence is a key responsibility.
  • Managing property transactions, including searches, registrations, and liaising with relevant parties, requires strong organisational skills.
  • You will be responsible for handling client and matter opening/closing processes, ensuring compliance with Anti-Money Laundering (AML) and conflict check procedures.
  • Coordinating diaries, scheduling meetings, and arranging travel for the team is also part of the role.
  • Assisting with billing, invoicing, and general financial administration is essential.
  • Filing, scanning, and maintaining organised electronic and paper records requires attention to detail.
  • As a key point of contact for clients, providing updates and addressing queries is crucial.

About You:

  • Prior experience as a Legal Secretary or Paralegal, ideally within property law, is preferred.
  • You should demonstrate strong organisational skills, with exceptional attention to detail and the ability to manage multiple tasks effectively.
  • Proficiency in Microsoft Office and legal practice management software is necessary.
  • Excellent communication skills, both written and verbal, and a professional telephone manner are required.
  • Familiarity with property transaction processes, including Land Registry submissions and SDLT forms, is beneficial.
  • You should work well under pressure, meeting deadlines with a proactive and positive attitude.
  • A willingness to learn and adapt, with a client-focused approach, is essential.

Benefits

  • This competitive salary based on experience is attractive to candidates.
  • The company offers flexible working arrangements.
  • A generous holiday entitlement, including additional leave for long service, is provided.
  • A pension scheme and other financial benefits are available.
  • Ongoing training and professional development support is offered.
  • A collaborative and inclusive working environment is fostered.


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