Global Event Logistics Manager

4 weeks ago

London, Greater London, United Kingdom MOI Global Full time

About the Role:

We are seeking a skilled Global Event Logistics Manager to join our team at MOI Global.

This is an exciting opportunity to work on large-scale corporate and technology events, ensuring smooth operational and logistical delivery. As a key member of our team, you will support the development of operational plans, manage event timelines, logistics, budgets, and event infrastructure.

You will collaborate with internal teams and external vendors to meet all event requirements, including on-site operations, vendor management, F&B management, signage and wayfinding, health and safety, security, and risk management.

The ideal candidate will have 3+ years of experience in event logistics and operations management, with a focus on large-scale corporate or technology events. They will possess strong project management, organizational, and time management skills, with the ability to juggle multiple tasks and meet tight deadlines.

Key Responsibilities:

  • Develop and implement operational plans in alignment with the overall event strategy.
  • Manage event timelines, logistics, budgets, and event infrastructure (setup, execution, breakdown).
  • Collaborate with internal teams and external vendors to meet all event requirements.
  • Support on-site operations, ensuring efficient execution of key aspects.
  • Manage staff and vendors, ensuring timely load-ins, real-time issue resolution, and smooth breakdown post-event.
  • Coordinate security, safety, and crowd management protocols, working closely with Oracle security teams and venue staff.
  • Collect quotations and contracts and manage relationships with vendors.
  • Coordinate procurement, shipping, and storage of event materials, including merchandise and branded assets.
  • Ensure vendor compliance with operational standards, budget constraints, and event timelines.
  • Develop and manage a scalable F&B plan to accommodate attendee and staff meal needs, adhering to budget, dietary, and logistical requirements.
  • Serve as the on-site liaison for all F&B vendors, ensuring meal service execution aligns with the event agenda and attendee expectations.
  • Oversee the setup and teardown of all event signage, ensuring consistency in branding and navigation.
  • Create & share health and safety plans in accordance with local regulations and Oracle policies.
  • Collaborate with Oracle security teams to establish a comprehensive security plan, including access control and emergency protocols.
  • Proactively identify operational risks and implement contingency measures for potential logistical disruptions.

Requirements:

  • 3+ years of experience in event logistics and operations management, with a focus on large-scale corporate or technology events.
  • Proven experience working in multi-layered and complex event experiences from strategy to execution.
  • Experience working within the B2B technology sector is preferred.
  • Strong project management, organizational, and time management skills, with the ability to juggle multiple tasks and meet tight deadlines.
  • Excellent negotiation and vendor management skills, with experience managing budgets, contracts, and financial reporting.
  • Exceptional communication and interpersonal skills for client and stakeholder collaboration.
  • Problem-solving abilities and attention to detail, ensuring smooth execution despite last-minute changes.

About MOI Global:

MOI Global is the world's leading global multi-specialist B2B agency, with offices in London, New York, Seattle, Dubai, Singapore, Munich, and Sydney. We're committed to redefining the business of creativity as the catalyst for B2B growth. Our proprietary approach to strategy-informed creative thinking enables us to develop intelligent solutions that create change and empower our clients to differentiate, transform, and grow.

Salary: The estimated salary for this role is $90,000 - $110,000 per year, depending on experience and qualifications.

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