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Administrative Support Specialist

2 months ago

Bury St Edmunds, United Kingdom Hays Business Support Full time
About the Role

This is an exciting opportunity to join our team as an Administration Assistant, supporting the smooth running of our office. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients, visitors, and staff.

Key Responsibilities
  • Provide front-of-house reception duties, including greeting visitors and serving refreshments for client meetings.
  • Manage incoming and outgoing post, handle calls, receive deliveries, and scan documents.
  • Monitor and maintain office supplies, reordering items as necessary.
  • Update client contacts database and prepare client forms, including electronic verification.
  • Prepare engagement letters and bind hard copy documents.
  • Support with organizing group events and provide administrative support as needed.
Requirements
  • Recent experience working in an office environment, including front-of-house reception work.
  • Competent administrative skills, including proficiency in Microsoft Word, Outlook, and Excel.
  • Work experience in the professional services sector is preferred but not essential.
  • Exceptional time management and organizational skills.
  • Ability to multitask, work independently, and be proactive.
  • Discretion and confidentiality are essential.
  • Proficiency in Microsoft Word, Excel, and Outlook, with awareness of GDPR and its application in the workplace.
What We Offer

In return, you will be offered a competitive salary of £22,500 to £24,000, depending on your experience. You will join a collaborative team, working Monday to Friday, 100% office-based with on-site parking.

If you're interested in this role, please click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you're looking for a new position, please contact us for a confidential discussion about your career.