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Junior Team Coordinator

2 months ago

Birmingham, Birmingham, United Kingdom Australasian Recruitment Company Full time
Junior Team Coordinator Job Description

Australasian Recruitment Company is seeking a highly organized and detail-oriented Junior Team Coordinator to join their Investment Banking Division. This is a 6-month temporary assignment, with the potential to extend for an additional 6 months.

Key Responsibilities:
  • Diary and Calendar Management: Coordinate and manage the diaries and calendars of bankers, ensuring seamless scheduling and timely communication.
  • Meeting and Event Coordination: Arrange and schedule meetings, conferences, and video calls across multiple time zones, ensuring efficient use of time and resources.
  • Communication and Administration: Manage high volumes of phone calls, emails, and other correspondence, providing accurate and timely information to stakeholders.
  • Travel Coordination: Arrange travel arrangements, including visa applications, flights, accommodation, and car bookings, for the team.
  • Expense Management: Oversee expense management and preparation, ensuring accurate and timely submissions.
  • Ad Hoc Tasks: Take on additional tasks and responsibilities as needed, maintaining a high level of productivity and workflow.
  • Team Support: Provide support to teams in day-to-day issues, needs, and queries, ensuring seamless communication and collaboration.
  • Phone and Holiday Coverage: Provide phone and holiday coverage for colleagues, ensuring continuity and minimal disruption.
Requirements:
  • Administrative Experience: Minimum 1-2 years of experience in an administration role, with some experience in diary management and travel coordination.
  • Time Management: Ability to manage competing time-sensitive priorities and tasks, ensuring timely completion and high-quality results.
  • Communication Skills: Excellent attention to detail and communication skills, with the ability to effectively communicate with stakeholders at all levels.
  • Teamwork: A team player, flexible, and adaptable, with the ability to work and support across multiple teams.