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Executive Assistant

2 months ago

Sunderland, Sunderland, United Kingdom Robinson Financial Careers Full time
Job Title: Reception/Front of House/Executive Assistant

A unique opportunity has been created within a highly respected Financial Services firm based in a prestigious business park. This role combines Reception, Executive Assistant, and Front of House responsibilities, offering a challenging and rewarding experience for a motivated individual.

Key Responsibilities:
  • Provide administrative support across the organisation, ensuring seamless communication and coordination.
  • Welcome guests and greet people who visit the business, maintaining a professional and welcoming atmosphere.
  • Coordinate front-desk activities, including distributing correspondence and redirecting phone calls, ensuring timely and efficient communication.
  • Develop and maintain strong relationships with colleagues and clients, providing exceptional customer service and support.
  • Ensure the reception area is tidy and presentable, with all necessary stationery and materials, reflecting positively on the company's image.
  • Provide basic and accurate information in-person and via phone/email, demonstrating excellent communication and interpersonal skills.
  • Receive, sort, and distribute daily mail/deliveries, maintaining a high level of organisation and attention to detail.
  • Send out daily mail, ensuring timely and efficient communication.
  • Maintain office security by following safety procedures and controlling access via the reception desk, monitoring logbooks and issuing visitor badges.
  • Order front office supplies and keep inventory of stock, ensuring a smooth and efficient operation.
  • Update calendars and schedule meetings, coordinating with colleagues and clients to ensure seamless communication.
  • Perform other clerical receptionist duties, such as filing, photocopying, transcribing, and faxing, demonstrating a high level of adaptability and flexibility.
Requirements:
  • Strong communication and interpersonal skills, with the ability to build strong working relationships with colleagues and clients.
  • Previous experience in a similar role within a financial services business is not essential, but a strong understanding of the industry and its requirements is desirable.
  • Excellent time management skills, with the ability to prioritise tasks and manage multiple responsibilities.
  • A high level of organisation and attention to detail, with the ability to maintain a high level of accuracy and efficiency.
  • Able to work in a busy, fun, and professional environment, with a positive and proactive attitude.
About Us:

Robinson Financial Careers is a growing organisation that offers excellent opportunities to progress your career. We provide support for future qualifications, enabling you to further your knowledge and ability in the role. Join our team and take the first step towards a rewarding and challenging career in financial services.