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Administrative Assistant

2 months ago

London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team in a Facilities Management role. As a key member of our team, you will provide administrative support to our Contract Managers, ensuring the smooth operation of our facilities management services.

Key Responsibilities
  • Provide administrative support to Contract Managers, including managing contract files, reports, and correspondence.
  • Assist with the compilation of monthly reports, including printing, binding, and dispatch.
  • Manage sub-contractors' attendance and certification, ensuring regular updates and filing.
  • Monitor emails and respond to client inquiries, ensuring timely communication and resolution.
  • Provide verbal liaison with clients, taking clear messages and passing them on to Contract Managers.
  • Manage Contract Managers' diaries, booking meetings and appointments.
  • Produce method statements and risk assessments as required.
  • Attend training courses and ensure compliance with company policies and procedures.
  • Ensure job pouches are compiled and ready for invoicing, and chase purchase orders from clients.
  • Support clients during annual leave or sickness absences.
Requirements
  • Proven experience in a high-level administrative role within facilities management.
  • Excellent Excel skills.
What We Offer

An ongoing interim role at a competitive hourly rate.