Administrative Support Specialist

3 weeks ago


Milton Keynes, Milton Keynes, United Kingdom Jungheinrich Full time

Role Purpose

We are seeking a highly skilled and experienced Executive Support Professional to provide exceptional administrative support to our senior management team. As a key member of our team, you will be responsible for coordinating executive communications, managing complex travel itineraries, and ensuring the smooth operation of our office.

Key Responsibilities

  • Coordinate executive communications, including taking calls, responding to emails, and interfacing with colleagues and clients
  • Manage a busy diary, scheduling meetings and appointments, and ensuring the manager is well prepared and has correct documentation
  • Attend and take minutes of senior management meetings
  • Organise facilities for meetings and ensure the manager has correct documentation
  • Devise and maintain office systems, including data management and filing
  • Meet and greet visitors at all levels of seniority
  • Carry out background research and present findings
  • Liaise and support during overseas visits from other JH countries
  • Produce documents, briefing papers, reports, and presentations, including proof-reading existing material
  • Provide support for other senior management team members, including travel arrangements
  • Liaise with clients, suppliers, and other staff
  • Uphold a strict level of confidentiality

Requirements

  • Proven work experience as a personal assistant
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organisational and time management skills
  • Ability to multitask and prioritise daily workload
  • Excellent verbal and written communication skills
  • Discretion and confidentiality

Competencies Required

Technical Competencies:

  • Diary Management
  • Travel Management
  • Project Management
  • IT Literate
  • Efficient office administration systems
  • Delivery of results
  • German Speaking (Not Essential)

Personal/Professional Competencies:

  • Proactive
  • Takes ownership
  • Excellent verbal communication
  • Written communication
  • Planning and organising
  • Team worker
  • Respects colleagues
  • Customer Service Excellence


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