Administrative Support Specialist

4 weeks ago


Milton Keynes, Milton Keynes, United Kingdom Osborne Appointments Full time

Job Title: Administrative Support Specialist

Location: Milton Keynes

Hours: Monday-Friday 08:00-17:00

Salary: £30,000-£37,500

An excellent opportunity has arisen for an Administrative Support Specialist to join our client's successful team in Milton Keynes.

Key Responsibilities:

  1. Full diary management and administrative support for the Commercial Director, Technical Director, and Construction Director
  2. Processing and management of payment for all Directors' expenses
  3. Processing staff's PPE orders, ensuring they're signed off and keeping record of what has been ordered previously
  4. Recording and filing all legal documents on the Seals register
  5. Preparation and processing of meeting packs, contracts, and other documentation including printing/binding/issuing
  6. Managing incoming post, correspondence, and telephone calls
  7. Processing all commercial invoices, tracking spending, and raising Purchase Orders via our accounts system
  8. Office Management duties including ordering consumables and stationery, fire extinguisher servicing, and general day-to-day running of the office
  9. Organizing meeting refreshments when required

Requirements:

  1. A-level education or equivalent as a minimum
  2. Fire Marshall & First Aid trained desirable but not essential
  3. Previous experience as a PA/Office Manager
  4. Desirable administration experience (minimum of 3 years)
  5. Previous or current experience with PA-related duties including diary management
  6. Good skills with Outlook, Excel, Word, and other MS programs
  7. Excellent organizational and time management skills
  8. Forward thinking
  9. Friendly can-do attitude towards work and willingness to assist where possible
  10. Calm and composed under pressure
  11. Excellent attention to detail with accuracy in written work
  12. Excellent communication skills with other team members
  13. Professional telephone manner
  14. Able to use and act on own initiative
  15. Can use discretion when dealing with sensitive and confidential matters

What We're Looking For:

We're looking for a highly organized and skilled Administrative Support Specialist to join our team in Milton Keynes. If you have a passion for administration and a desire to work in a fast-paced environment, we'd love to hear from you.



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