Project Coordinator
1 week ago
Clearway is a leading provider of infrastructure solutions, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations. With over 50 years of experience, we have established ourselves as a trusted partner for clients across the region.
About the Role
We are seeking an experienced Project Administrator to join our Vancouver team as part of our aggressive expansion into the BC market. The successful candidate will assist in administrative functions, data entry/transfer, reports, time keeping, document control, coordination with project team, liaison between field and head office. This position is based out of the field office for the project within the Greater Vancouver Area.
Key Responsibilities:
- Coordinate with Head Office Admin Team in requesting and following up Subcontractor/Vendor mandatory documents
- Maintain and update tracking sheets, including quantity tracking, production tracking, material tracking, trucking logs, packing slips, locates, submittal logs, Shop drawings, RFI, RFQ, Purchase Orders, and permits
- Assist in packaging documents and project requirements
- Attend internal coordination and project meetings, take minutes
- Compile project photograph record
- Coding, sorting, and preparing packing slips for submission to head office
- Data entry and processing time and material work
- Assist in completing regulatory forms and permit applications
- Complete additional administrative assignments as requested by project team
- Packaging, organizing, and updating of spreadsheets, diagrams, and photographs
- Attend conferences and training to maintain proficiency
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