Project Coordinator

4 weeks ago

Hertfordshire, United Kingdom OCU Full time

We are seeking a skilled Project Administrator to support our project teams in Borehamwood. As a key member of our team, you will provide administrative assistance and ensure the smooth operation of project activities.

Key Responsibilities:

  • Maintain and organize project documentation, including project plans, schedules, budgets, contracts, and other project-related materials.
  • Ensure project documents are accurate, up-to-date, and accessible to project team members and stakeholders as needed.
  • Assist in preparing and distributing project reports, presentations, and other documentation as required.
  • Schedule and coordinate project meetings, workshops, and presentations, including booking meeting rooms, sending invitations, and preparing meeting agendas and materials.
  • Record meeting minutes, action items, and decisions made during meetings and distribute them to relevant stakeholders in a timely manner.
  • Follow up on action items and deadlines to ensure tasks are completed on time and within scope.
  • Assist in facilitating communication among project team members and stakeholders, including responding to inquiries, forwarding messages, and relaying information as needed.
  • Maintain contact lists, distribution lists, and communication channels to ensure effective communication flow throughout the project lifecycle.
  • Monitor project communication platforms (e.g., email, project management software) for incoming messages, updates, and notifications and ensure they are addressed promptly.
  • Assist in managing project resources, including personnel, equipment, and materials, by tracking availability, utilization, and allocation.
  • Coordinate with vendors, suppliers, and subcontractors to procure goods and services required for project activities and maintain accurate records of purchases and expenses.
  • Assist in maintaining project budgets, tracking expenditures, and preparing financial reports as required.
  • Support project managers in implementing quality management processes and procedures to ensure project deliverables meet required quality standards and specifications.
  • Assist in conducting regular reviews, inspections, and audits to monitor project performance and compliance with regulatory requirements and industry best practices.
  • Document lessons learned and best practices for future reference and continuous improvement.

Requirements:

  • Proven experience in project administration, coordination, or a related role, preferably within the relevant industry.
  • Strong organizational skills, attention to detail, and ability to manage multiple tasks and priorities simultaneously.
  • Excellent communication and interpersonal skills, with the ability to effectively communicate with stakeholders at all levels.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
  • Knowledge of project management methodologies (e.g., Agile, Waterfall) and best practices.

About OCU:

Established in 1994, OCU Group is one of the fastest-growing utility engineering contractors in the UK, with a long successful track record in delivering customer-focused civil engineering solutions.

We work directly with many of the country's leading blue-chip power, water, telecoms, and rail clients, and we are looking for the very best talent to join our growing team.

We pride ourselves on empowering our employees and offering opportunities for them to take control of their own personal development and career progression in a supportive environment.

We believe that being successful is a choice. We choose to be successful. We are OCU - One Company, United.

We celebrate difference and appreciate diverse backgrounds. We encourage everyone who joins us to be themselves at work and create inclusive teams in our workplace.

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