HR People Team Associate

6 days ago

Blackburn, Blackburn with Darwen, United Kingdom EG Group Full time
About the Role

The People Team Associate is a key member of our team, responsible for ensuring the accuracy, efficiency, and continuous improvement of our people processes. This role requires someone who is proactive, detail-oriented, and driven to make a positive impact.

Key Responsibilities
  • Colleague Record Management: Actively chase and update colleague records, ensuring all documents are accurately scanned, saved in relevant folders, and maintained in compliance with company policies and legal requirements.
  • Data Integrity and Compliance: Keep colleague files and HR systems up to date, including eligibility to work documents, personal data, and other essential records, ensuring full compliance with company standards and legal regulations.
  • Leaver Process Management: Manage and monitor the colleague exit process, ensuring all necessary steps are completed efficiently and sensitively.
  • Contractual Data Processing: Collate and process contractual data, liaising with relevant teams to ensure accuracy and timely execution.
  • Recognition Programs: Administer the Employee of the Month program by collating nominations, preparing certificates, and coordinating supporting documentation.
  • Reference and Background Checks: Handle incoming reference requests and process DBS and credit checks with attention to detail and confidentiality.
  • Mail Management: Oversee the handling of incoming and outgoing post, ensuring all correspondence is processed promptly and accurately.
  • Report Collation: Gather and prepare relevant company reports as requested by the People Team, contributing to data-driven decision-making.
  • System Support: Serve as the first point of contact for colleagues seeking advice on system processes, providing guidance and troubleshooting support as needed.
  • HR Project Support: Assist with administrative activities related to ad hoc HR projects, including TUPE, always looking for ways to improve efficiency and effectiveness.
  • Compliance Checks: Conduct regular compliance checks to ensure adherence to National Minimum Wage regulations, Working Time Regulations including the 48-hour opt-out, over-12 shifts, student visa restrictions, dormant employees, and contracted hours. Proactively raise with the relevant teams on any discrepancies or issues that arise.
What's in it for you?
  • Performance-Based Bonus Scheme
  • Employee Life Assurance
  • EG Cares Benefits - exclusive discounts across 900 retailers
  • Smart Health – 24/7 online GP access, health checks, and health and wellbeing support
  • Employee Assistance Programme – access to our Wellbeing Centre which offers emotional & practical support including free financial advice
  • Compassionate leave
  • Waterside Café - freshly prepared meals at affordable prices
  • Free Secure Car Parking
  • Dress Down Fridays
  • Flexi-Time
  • Prayer and Ablution Facilities
  • Shower Facilities
  • Sit / Stand Desk Facilities
  • Work Anniversary Rewards
  • Free Eye Test
Candidate Requirements
  • Strong organisational skills with exceptional attention to detail
  • Ability to manage multiple tasks and prioritise effectively in a fast-paced environment
  • Excellent communication skills, both written and verbal
  • Proactive problem solver with a drive for continuous improvement
  • Experience with HR systems and processes is preferred but not essential; a willingness to learn and adapt is essential
  • High level of integrity and confidentiality

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