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Product Administrator

2 months ago

North Acton, United Kingdom Integral Memory PLC Full time
Job Description:

Job Title: Product Administrator / Purchasing Coordinator

Department: Product Management

Reporting to: Director of Memory

Main Responsibilities:
  • Process Work Orders (jobs) to production from Sales Orders (Cross dock dashboard)
  • Schedule Work Orders (jobs) and Sales Orders with the Production Team using their judgment, checking with the relevant PM for advice and approval where necessary.
  • Maintain stock levels by adding jobs for the Planning Team or informing the relevant PM about purchasing more stock
  • Amend jobs when requested by the Planning Team
  • Communicate low stock levels to the relevant PM
  • Raise Purchase Orders on behalf of PM (enter the POs in the system as per PM request), negotiations with suppliers remain PMs responsibilities.
  • Update Purchase Orders with the correct Production End Date and Delivery Date after confirming with suppliers
  • Confirm lead times and expected deliveries with Sales, ISC and Production
  • Maintain and set up new parts codes and BOM (MOMs) setups following PM request and direction.
  • Liaise with the Data team and using the Product Information Management system (PIM) to ensure parts, descriptions and attributes are up to date
  • Issue, allocate and maintain barcodes.
  • Complete the Wrike tasks referring to new parts created with details about part number, description, 6 digits, and EAN, including packaging part codes if required.
  • Using tools like Stock IQ for a better judgment on stock level
  • Work with Goods IN and RMA Department to deal with queries and interact with PM and Suppliers
  • Request Suppliers to amend CI if needed.
  • Approve Suppliers for parts that require an update or change in the system
  • Prepare SANs for stock price write-up/write-down/cost average as per PM requires.
Requirements:
  • Closely monitor and maintain accurate records of inventory levels, ensuring timely replenishment and minimizing stockouts
  • Develop and maintain strong relationships with internal stakeholders, including Product Managers, Sales, and Production teams
  • Utilize data analysis and problem-solving skills to identify areas for process improvement and implement changes as needed
  • Stay up-to-date with industry trends and best practices in inventory management and supply chain coordination
  • Communicate effectively with cross-functional teams to ensure seamless execution of product launches and inventory management
  • Work collaboratively with the Data team to maintain accurate and up-to-date product information in the Product Information Management system
  • Ensure compliance with company policies and procedures related to inventory management and supply chain coordination