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Technical Assistant
2 months ago
Petrofac: A Leading International Service Provider
We are a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.
Our Mission
We design, build, manage, and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status, or disability.
Job Summary
We are seeking a highly organized and detail-oriented Technical Assistant to join our team. The successful candidate will be responsible for consulting with external service providers, arranging offsite workshops, and coordinating meetings and follow-up activities.
Key Responsibilities
- Work independently and proactively to achieve goals and objectives.
- Consult with external service providers to arrange offsite workshops and meetings.
- Coordinate and organize relevant meetings and subsequent follow-up activities.
- Communicate with the department as directed.
- Coordinate and issue monthly and weekly reports, including updating KPI dashboards.
- Structure and organize administrative work to promote efficient office operations.
- Support the team with travel and logistic requests as needed.
- Carry out assigned tasks and activities in compliance with instructions and processes.
- Assess and recommend methods for improving office and facility procedures and functions.
- Support the team in managing personnel travel and expenses.
Essential Qualifications and Skills
- Intermediate vocational education in Secretary/Administration.
- Relevant, similar work experience.
- Engaging and keen to share new ideas to improve current working processes and procedures.
- Understanding and familiarity of departmental procedures and relationships between P&E, maintenance, operations, and departments.
- Demonstrate good organization and planning skills.
- Effective communication skills with the ability to absorb and question information in meetings.
- Computer literate with experience of Microsoft office software and industry software packages such as Maximo, Synergi, PIMS, SAP, Procient, or similar.
- Spoken and written English.
