Accounts Receivable and Inter-Office Administrator
3 weeks ago
Accounts Receivable and Inter-Office Administrator
We are seeking a highly organized and detail-oriented individual to join our team as an Accounts Receivable and Inter-Office Administrator. This role will be responsible for ensuring the accurate processing of cash receipts, managing internal controls, and providing exceptional customer service to internal and external clients.
Key Responsibilities:- Prepare and post cash receipts for both LLP and Audit Fees Bank accounts, ensuring accurate allocation and minimal unallocated cash entries.
- Control and reconcile various USD, Euro, and Swiss Franc bank accounts, ensuring accurate allocation and minimal unallocated cash entries.
- Enter cash payments/refunds, returned cheques, foreign cheques, cash adjustments, small write-offs, and other ad-hoc cash receipts.
- Investigate all unallocated cash entries on the day of receipt, to clear all items within the service level agreements set.
- Prepare memos for authorisation for the refund of duplicate payments or over payments.
- Update the unallocated spreadsheet with information pertaining to each credit value outstanding on the SAP system.
- Send out the Daily Fees email to all finance contacts and ensure that any responses are dealt with promptly.
- Respond to queries relating to cash received and allocation details, ensuring all requests are answered within 24 hours.
- Support the Accounts Receivable Assistant Manager in administrative duties such as Sub-ledger reconciliation.
- Ensure that there is a clear audit trail within the system, which will involve attaching all supporting documentation for all transactions processed individually and by the team.
- Gain a full understanding of the Firm's inter-company policy and procedures, and be able to apply them to provide professional advice to other members of the Firm on the correct course of action for debt recovery within the restrictions of the policy and on a case-by-case basis.
- Review and assist with all aspects of settlement country accounts, ensuring payments are made within the strict timescales set, and liaising with our offshore colleagues to ensure correct management of settlement and off-set accounts.
- Review all Inter-Office accounts for quality and liaise with offshore colleagues to assist with queries that may arise.
- Answer overseas office and internal queries with regards to payments made and collection status with diplomacy and accuracy.
- Experience required in Account Receivables in an operational or professional services environment.
- Strong Excel and PowerPoint skills and a good working knowledge of the firm's financial system - SAP.
- Excellent communication skills, both written and verbal, as communication with internal and external clients is required at all levels.
- Proven administration experience of supporting a busy team.
Our Locations:
Our core Central Service hub for this role are: Leeds and Birmingham. You will be expected to work from office 2 days per week.
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