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Operations Coordinator
2 months ago
We are seeking a proactive and organised Operations Administrator to join our clients busy and ever-growing team in Wollaston. This role will support various aspects of operations, providing crucial administrative assistance to ensure smooth day-to-day functioning of the site teams.
Key Responsibilities:- Job Pack Preparation: Prepare and print job packs for site teams, ensuring timely distribution and accuracy.
- Meeting Support: Attend internal programme meetings, taking minutes, recording actions, and ensuring follow-up with relevant team members.
- Communication: Communicate effectively with operational site staff, ensuring clear understanding of tasks and deadlines.
- Performance Tracking: Track site staff performance, ensuring timely submission of site diaries, record sheets, timesheets, and safety checks.
- Logistics Coordination: Coordinate materials with supervisors, buyers, and suppliers, ensuring efficient delivery and receipt of goods.
- Purchase Order Management: Assist buyers in raising purchase orders (POs) and chasing quotes for materials, ensuring timely procurement and delivery.
- Accommodation Booking: Book accommodation for staff as needed, ensuring convenient and cost-effective arrangements.
- Plant and Vehicle Logistics: Manage plant and vehicle logistics in collaboration with the transport team, ensuring efficient movement and maintenance of equipment.
- Training Coordination: Liaise with the training department to coordinate staff courses with resource schedules, ensuring effective training and development.
- IT Literacy: Strong IT literacy, with proficiency in Excel, Outlook, SharePoint, and other relevant software.
- Communication Skills: Friendly, with a can-do attitude, comfortable making lots of phone calls and multitasking in a fast-paced environment.
- Organisation: Organised, detail-oriented, and able to prioritise tasks across various operational areas.
