Fleet Operations Coordinator
3 weeks ago
About Fleet Operations
Nexgen Group is expanding its Vehicle Fleet team to manage approximately 350 vehicles for staff across the UK.
This role will support all administration and coordination activities and act as a key interface between Head Office and Operational Teams to ensure vehicles are available and drivers are properly set up and compliant.
No prior Fleet experience is required, and comprehensive training is provided.
You will, however, need to have excellent Administration and Coordination skills, be a good communicator, and have good IT/Software skills.
You will also need to hold a Full UK Driving Licence.
Responsibilities:
- Coordinate and set up new drivers on vehicle management systems
- Ensure vehicles are in correct and safe working order
- Order and prepare vehicles for new contract live dates
- Liaise with vehicle mechanics
- Arrange vehicle recovery
- Ensure fleet vehicles adhere to Health & Safety policies
- Carry out accident reporting processes
- Ensure fuel cards are up to date and live
- Record and monitor vehicles entering the London congestion charge on a regular basis
- Liaise with external suppliers and obtain quotes
- Handle vehicle accident claims and negotiate with the company insurers as necessary
- Perform handovers and collections from existing drivers/teams
- Monitor the Group Incident Database and liaise with Insurers
- Monitor and keep Telematics systems updated and produce utilization reports monthly/weekly
- Oversee maintenance schedules and issue Purchase Orders
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