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Office Support Specialist

2 months ago

London, Greater London, United Kingdom Project People Full time
Office Administrator / Receptionist Contract Position

Project People is seeking a highly organized and detail-oriented Office Administrator / Receptionist to join our team in London.

This role reports to the Head of Operations and will be responsible for providing administrative support to the office, ensuring the smooth running of the office, and maintaining accurate records.

Key Responsibilities:
  • Support the Office and Facilities manager to ensure smooth operations
  • Maintain accurate records of all inventories, equipment, and assets
  • Manage all incoming and outgoing post, sorting and distributing mail to departments
  • Coordinate appointments and meetings
  • Serve as the primary point of contact for all facility-related issues in the absence of the office manager
  • Help the office manager in the planning and management of local office projects, moves, and reconfigurations
  • Greet visitors and record all incoming customers/suppliers
  • Field and direct calls, post, and other communications
  • Handle queries and complaints on the front desk
  • Vendor management and engagement ensuring the supplier relationship is managed and maintained
Required Skills:
  • Previous experience as a Receptionist/Office administrator is essential
  • Need to have Banking experience, particularly in a UK-based foreign-owned institution
  • In-depth knowledge and experience of Office and administration processes
  • Procurement management and vendor relationship management
  • Engagement with suppliers
  • Stakeholder management and engagement with senior and board level
  • Prioritization and multi-tasking skills
  • Relevant office administration experience
  • Relevant H&S qualification (IOSH, NEBOSH etc.) or working towards
  • Microsoft office, Outlook, Excel, and Power Point

If interested and to know more about the role, please share your CV with us.