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Administrative Assistant

2 months ago

Telford, Telford and Wrekin, United Kingdom matm Full time
Administrative Support for Maternity Cover

Matm is seeking a highly skilled and detail-oriented administrator to fill a maternity cover position. This is a part-time role, working five days a week.

Key Responsibilities:
  • Manage morning print delivery notifications, updating customers and job tracking software.
  • Assist in placing print orders, producing quotations, and liaising with customers.
  • Process client call-off orders for print and deliveries.
  • Prepare jobs for invoicing and send approved invoices to customers.
  • Import approved invoices into XERO.
  • Manage client domains, liaising with customers on renewals.
  • Update customer spreadsheets with new jobs and status.
  • Check supplier invoices and upload approved invoices into Hubdoc.
  • Assist the accountancy/bookkeeping team as required.
  • Process client payments via credit card.
  • Assist the team with proofreading, product entry, and other administrative tasks as needed.

Additional administrative tasks may include updating customer details, preparing courier deliveries, processing small receipts and expenses, scanning documents, and answering calls. The successful candidate will be responsible for maintaining stationery and photocopier ink supplies.