Executive Assistant

3 weeks ago

Truro, Cornwall, United Kingdom Kernow Health CIC Full time

About the Role

Kernow Health CIC is seeking a highly skilled and experienced Executive Assistant to join our Corporate Service Team. As an Executive Assistant, you will provide administrative support to the Chief Executive Officer and other senior members of the team, ensuring the smooth operation of the business.

Key Responsibilities

  • Provide administrative support to the Chief Executive Officer and other senior members of the team, including preparing and circulating papers, taking minutes, and arranging meetings.
  • Manage the process of annual appraisal for the Director(s) within agreed timeframes.
  • Ensure the timely submission of Board remuneration claims, by prompting Board to submit them monthly and by checking them for accuracy before processing via Payroll.
  • Manage share option schemes and take a role in share issues, mergers, and takeovers.
  • Arrange and take accurate minutes of the Collaborative Board, including Building rapport to ensure Board reports are circulated in a timely manner, action points are followed up with Senior Management Team, minutes are typed up and circulated to the Chair in a timely manner, informing the Chair if there are any problems with quoracy at meetings.
  • Ensure that the administration support and full meeting facilitation for a range of formal meetings including chief officer led meetings and Chair led meetings as required.
  • Attend meetings, taking and transcribing complex minutes or action notes for approval, ensuring there is a good record which ensures that decisions are recorded, referenced and future action is taken at appropriate level.
  • Compile meeting agendas to reflect agreed actions and the annual schedule of business and liaise with directors and senior managers to obtain reports, checking they are in the correct format and in good order prior to approval by Chief Officers and others.
  • Book meeting rooms, facilities and refreshments for meetings, ensuring that rooms are suitably organised.
  • Collate, photocopy and distribute confidential meeting papers as required.

Requirements

  • Significant experience in a similar role.
  • Excellent organisational skills.
  • Exceptional communication skills, both written and verbal and handling of confidential information.
  • Experience in report writing/ or production of formal minutes.
  • Ability to work well with a range of stakeholders.
  • Computer literate.
  • Driving licence and access to a car (Insurance to include Business mileage).

What We Offer

  • Opportunities for flexible working.
  • A clear career framework with pathways for promotion and career development.
  • Employee benefit programme through Vivup.
  • 6 weeks pro rata holiday entitlement (including bank holidays), with the ability to buy and sell annual leave.
  • Being part of a local, agile and innovative team.
  • Access to a great support network within a multi professional team.
  • Access to a company pension scheme, sickness, maternity and paternity pay.
  • Access to training and continuous professional development through the Cornwall Training Hub.

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