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HR and Payroll Specialist

2 months ago

Leicester, Leicester, United Kingdom Trafalgar Scientific Ltd Full time
Job Summary

We are seeking a highly skilled HR and Payroll Specialist to join our team at Trafalgar Scientific Ltd. As a key member of our HR department, you will be responsible for providing comprehensive HR support and payroll management to ensure smooth and efficient operations within the organisation.

Key Responsibilities
  • Payroll Management: Accurately prepare and process the monthly payroll for all employees, including salaries, overtime, bonuses, statutory deductions, and other adjustments.
  • Ensure Compliance: Ensure compliance with all statutory requirements, such as PAYE, National Insurance, pensions, and other HMRC regulations.
  • Payroll Queries: Handle payroll queries from employees, providing clear and timely responses and resolving any discrepancies or issues.
  • Statutory Returns: Prepare and submit statutory payroll returns, such as P45s, P60s, and P11Ds, in accordance with deadlines.
HR Administration and Employee Records
  • Employee Records: Maintain and update employee records and HR databases, ensuring all information is accurate, up-to-date, and compliant with GDPR and data protection laws.
  • HR Documentation: Prepare and issue employment contracts, offer letters, and other HR documentation in line with company policies.
  • Employee Benefits: Manage the administration of employee benefits programs, including pension schemes, health insurance, and other benefits.
  • Employee Absence: Monitor employee absence, including holiday, sickness, and other leave, and ensure accurate recording and reporting.
Employee Relations and Advisory Support
  • HR Advice: Provide advice and support to managers and employees on HR-related issues, including performance management, disciplinary actions, grievances, and absence management.
  • Investigations: Assist in conducting investigations, hearings, and disciplinary meetings, ensuring fair and consistent application of HR policies and procedures.
  • Employee Relations: Support the resolution of employee relations issues, fostering a positive and productive work environment.
Recruitment and Onboarding
  • Recruitment: Assist with the recruitment process, including drafting job descriptions, posting job adverts, screening CVs, and coordinating interviews.
  • Onboarding: Support the onboarding process for new employees, including conducting induction sessions and ensuring all necessary documentation is completed.
  • HR Support: Work closely with hiring managers to ensure a smooth recruitment and onboarding experience.
Policy Development and Compliance
  • HR Policies: Assist in the development, review, and implementation of HR policies and procedures, ensuring they are up-to-date and compliant with UK employment laws and best practices.
  • Employment Law: Keep abreast of changes in employment law and provide updates and guidance to management and employees as needed.
  • HR Audits: Conduct regular audits of HR and payroll processes to ensure compliance and identify areas for improvement.
Training and Development
  • Training Programs: Support the coordination and delivery of training programs and development initiatives to enhance employee skills and career growth.
  • Training Records: Maintain training records and assist in evaluating the effectiveness of training programs.
HR Projects and Continuous Improvement
  • HR Projects: Participate in various HR and payroll-related projects to support continuous improvement initiatives and streamline processes.
  • HR Strategies: Contribute to the development and implementation of HR strategies and plans aligned with the organisation's objectives.
Reporting and Data Analysis
  • HR Reports: Prepare regular and ad-hoc HR and payroll reports for management, providing insights and data analysis to support decision-making.
  • HR Metrics: Monitor HR metrics, such as turnover rates, absence levels, and employee satisfaction, and recommend actions to address trends and issues.
Communication and Stakeholder Management
  • Communication: Foster effective communication and collaboration between HR, payroll, finance, and other departments to ensure smooth operational processes.
  • Stakeholder Management: Act as a key point of contact for external partners and agencies, such as HMRC, pension providers, and recruitment agencies.