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Administrative Assistant

2 months ago

Guildford, Surrey, United Kingdom Williams Lea Limited Full time
Personal Assistant Job Description

About the Role

We are seeking a highly skilled and experienced Personal Assistant to join our team at Williams Lea Limited. As a Personal Assistant, you will provide enhanced, proactive support to fee earners, enabling them to operate efficiently and deliver seamless legal services to clients.

Key Responsibilities

  • Proactively manage complex diaries and schedules
  • Answer telephone calls in a timely fashion, taking clear and detailed messages
  • Organise internal and external meetings, ensuring seamless coordination
  • Liaise with clients via email or telephone, maintaining high standards of client care
  • Assist fee earners with billing and credit control processes, generating accurate reports and letters
  • Manage client and matter inception processes, ensuring timely file opening and maintenance
  • Coordinate fee earner movements, making travel arrangements as needed
  • Manage the production of official papers, including bundles and relevant documents
  • Draft documents from precedents, ensuring accuracy and attention to detail
  • Liaise with fee earners and support staff based in other offices, promoting effective communication

Personal Attributes

  • Previous PA experience is essential, with a proven track record of delivering high-quality support
  • Exceptional standard of written and verbal communication, with the ability to adapt to different styles and tone
  • Proficient multi-tasker, with the ability to prioritize tasks and manage competing demands
  • Competent with the Microsoft Office suite, with experience of using client relationship management tools
  • Team player, with a collaborative approach to working with colleagues and clients

Benefits and Rewards

We offer a comprehensive benefits package, including:

  • 25 days holiday, plus bank holidays
  • Salary sacrifice schemes, retail vouchers, and other perks
  • Life Assurance, Private Medical Insurance, and Dental Insurance
  • Health Assessments, Cycle-to-work scheme, and discounted gym memberships
  • Referral Scheme, offering rewards for successful referrals

Equality and Diversity

Williams Lea Limited values diversity and promotes equality in all aspects of our business. We welcome applications from candidates of all backgrounds and abilities, and are committed to creating an inclusive and supportive work environment.