Administrative Assistant

4 weeks ago


Guildford, Surrey, United Kingdom Williams Lea Limited Full time
Personal Assistant

Williams Lea Limited is seeking a highly skilled and experienced Personal Assistant to join our team. As a key member of our support services, you will play a vital role in ensuring the smooth operation of our business.

Key Responsibilities
  • Manage complex diaries and schedules to ensure seamless coordination of meetings and appointments.
  • Provide exceptional administrative support to fee earners, including answering telephone calls, taking messages, and responding to emails.
  • Organize internal and external meetings, including travel arrangements and catering.
  • Liaise with clients and stakeholders to ensure excellent customer service and maintain a high level of confidentiality.
  • Assist with finance tasks, including billing, credit control, and expense management.
  • Manage client and matter inception processes, ensuring files are opened and maintained in a timely and accurate manner.
  • Coordinate document production, including digital dictations, manuscript amendments, and e-filing.
  • Draft documents from precedents and maintain accurate records of client interactions.
Requirements
  • Previous PA experience is essential, with a proven track record of providing exceptional administrative support.
  • Previous experience within a legal or professional services setting is desirable.
  • Exceptional written and verbal communication skills, with the ability to maintain confidentiality.
  • Proficient in the Microsoft Office suite and able to work efficiently in a fast-paced environment.
  • Team player with a flexible approach to working practices and processes.
Benefits

Williams Lea Limited offers a comprehensive benefits package, including:

  • 25 days holiday, plus bank holidays.
  • Salary sacrifice schemes and retail vouchers.
  • Life Assurance and Private Medical Insurance.
  • Dental Insurance and Health Assessments.
  • Cycle-to-work scheme and discounted gym memberships.
  • Referral Scheme and opportunities for career development.

We are an equal opportunities employer and welcome applications from diverse candidates. If you have a disability and require reasonable adjustments to apply, please contact us.



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