School Administrative Support Officer

2 months ago


Helston, Cornwall, United Kingdom Long-term Teachers Ltd Full time

Job Summary:

The School Administrative Support Officer will provide comprehensive administrative support to the Office Manager and members of the Senior Leadership Team.

Main Responsibilities:

  • Provide administrative support including diary management, booking appointments, word processing, filing, and photocopying.
  • Organise, attend, and minute meetings internally and externally to the required standard, and distribute minutes to relevant parties.
  • Provide HR administrative support with personnel files and recruitment paperwork.
  • Maintain pupil and staff information on school systems, producing reports for staff on request.
  • Deal with all telephone enquiries in a prompt, friendly, and efficient manner and take clear and accurate telephone messages.
  • Provide administrative support relating to school census returns as required.
  • Support safeguarding administration, including the Single Central Record (SCR), to ensure the school administrative processes are accurate, secure, and GDPR compliant.
  • Liaise with parents and external agencies in a professional manner.
  • Provide support for whole school events.
  • Provide cover for absent members of the administrative team and provide cover during lunchtimes on Reception.
  • Maintain accurate school attendance records, transferring attendance registers onto Arbor and assisting in the production of termly attendance data reports specific to Office Manager/Headteacher requirements.
  • Ensure data is recorded and used appropriately in accordance with the school's policies.
  • Understand and work within the Trust's financial procedures, including purchasing, invoicing, payments, and banking.
  • Liaise with the central finance team.
  • Support other staff with understanding the financial procedures.
  • Raise purchase orders using PS Financials and manage stock.
  • Regularly scrutinise purchase orders on the system, including chasing goods which are overdue.
  • Ensure all financial information is filed correctly, including electronic and paper.
  • Support the Office Manager and members of the Senior Leadership Team as required.
  • Keep records of spends from allocated grants, including Pupil Premium, funds donated to enable SLT to have access to information which is needed for DFE returns.
  • Source and order resources as requested by staff.
  • Maintain stationery supplies, re-stocking as necessary.
  • Understand and work in accordance with the School's Equal Opportunities, Health and Safety, and other relevant policies.
  • Attend appropriate training.
  • Work as a team member with all school staff.
  • Undertake any other tasks as required by the Senior Leadership Team, which are considered commensurate with the job purpose and grading.


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