Business Operations Assistant

3 weeks ago


Aberdeen, Aberdeen City, United Kingdom Flare Fire Safety Engineering Ltd Full time

Job Overview

We are seeking a dedicated and detail-oriented Business Support professional to join our team. This role is essential in ensuring the smooth operation of our office and supporting various administrative functions. The ideal candidate will possess strong organisational skills, excellent phone etiquette, and proficiency in data entry and clerical tasks.

Key Responsibilities

Providing support to the Operations Department and other parts of the business. Effectively interacting with relevant personnel to ensure smooth business operations. Understanding and adhering to the Company's Health, Safety, Environmental and Quality Policy.

Key Tasks

  • Generate necessary documentation for Goods Receivables & Deliveries/Collections to accompany goods.
  • Accurately processing and filing documentation to the business server following policies and procedures.
  • Procurement of non-job items/services, including raising and processing purchase requisitions, distributing to relevant personnel for approval and raising POs on Sage 50.
  • Assisting in setting up and maintaining Vendor management accounts on Sage 50 system, ensuring information is accurate and up to date.
  • General business support including sorting and distributing mail, monitoring office stationery, refreshment and cleaning supplies & workshop consumables and ordering replenishments as required.
  • Uploading waste transfer documentation and assisting with monthly KPIs in relation to this.
  • Assisting the Operations Coordinator with inventory management.
  • Communicating effectively and professionally with clients and suppliers to deliver exceptional service.
  • Professionally and politely answering and directing telephone calls.
  • Proactively contributing to successfully implementing Company, Quality, Health, Safety & Environmental policies, processes and documents.
  • Exceptional computer skills with a good knowledge of Microsoft 365 & Microsoft Office (incl. SharePoint).
  • Experience operating Sage 50 Professional software (certification not a requirement but desirable).
  • Knowledge of Adobe and comfortable creating and editing PDF documentation.

Benefits

  • Company pension.
  • Health & wellbeing programme.
  • On-site parking.
  • Sick pay.


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