Accounting Officer Credit Management Specialist
6 days ago
About the Role
The Accounting Officer Credit Management role is responsible for ensuring accurate, timely, and prompt payment processing of invoices, follow-up, and issue resolution while working with the plants to reconcile and administer each vendor account.
Key Responsibilities
- Account reconciliation (ensuring all documentations are collected) and perform general cleaning of the ledger
- Review and correct payment runs proposals, review rejections (and inform VMD)
- For urgent invoices, review payments forms, prepare documentation, process, and match invoices
- For direct debit, request missing invoices to vendors and allocate direct debit payments manually
- For void check and re-issuance process, contact vendors, stop checks, reverse check payments/invoices
Additional Responsibilities
- For Intercompany Reconciliation, review and approve balance statements provided, and adjust balances/local books (request missing invoices, dispute balance, etc.)
- Process PO invoices - 3-way and 2-way match (match, post, block/unblock,...)
- Post advance/down payment requests, block invoices if required, reconcile, and clear
- Generate self-billing report
- Process non-PO invoices from checking to posting
- Analyse and resolve blocked invoices by unblocking/paying invoices and performing the write-offs (in coordination with GL supervisors)
- Prepare review of open GR
- Review vendor debit balance by investigating balances, preparing/submitting refund requests then matching with payments and requesting approval for write-off (in coordination with GL accountant)
- Monitor expected credit notes by performing periodical reviews and modifying credit notes log.
Qualifications and Requirements
- Formal Qualifications and Experience
- Experience of working within an Accounts Payable team desirable
- Specific Skills and Abilities
- Good working knowledge of SAP-S/4 Financial Applications and computer tools
- Knowledge of International - Accounting Standards desirable
- Excellent customer service skills and experience of telephone-based support (desirable)
- Good knowledge of computer tools (esp. Microsoft Word and Spreadsheets)
- Language skills – English (fluent), additional languages considered an asset
- Good problem-solving and analytical skills
- Ability to support process improvement through strong attention to details
- Ability to undertake multiple tasks at the same time without losing focus
- Good interpersonal skills including the ability to communicate effectively, both verbally and in writing with internal and external stakeholders
- Self-motivated, organised, and structured, able to manage workload and multiple, changing priorities
- Proactive, enthusiastic, a positive attitude towards change, and adaptable to meet future needs
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