Highly Skilled Operations Assistant
1 week ago
Job Title: Highly Skilled Operations Assistant
About the Role:
We are seeking a highly skilled operations assistant to support our senior leaders, anticipating their needs and proactively managing their workloads. The ideal candidate will be able to manage competing priorities, arrange travel, and use Co-op systems like Coupa, Basware, Expenses, and Clarity.
Key Responsibilities:
- Manage leaders' inboxes and diaries, handling competing priorities.
- Arrange travel for leaders.
- Use Co-op systems like Coupa, Basware, Expenses, and Clarity.
- Support and facilitate meetings, taking notes and actions when needed.
- Attend and contribute to Business Support Network meetings.
- Organise and plan your workload, typically weeks in advance.
- Provide cover for other Business Assistants during leave.
- Maintain positive relationships with colleagues and stakeholders to ensure high service standards.
- Conduct research and projects within set guidelines and make decisions within agreed parameters.
- Summarise and analyse data to aid decision-making.
- Work with leaders to maintain governance and escalate where needed.
- Proofread documents for leaders.
Requirements:
- Proficient in IT, using software like PowerPoint, Word, Excel, SharePoint, and Teams.
- Strong communication skills, with the ability to build relationships with colleagues, leaders, and stakeholders.
- Excellent at multitasking and managing changing priorities.
- Able to analyse data, conduct research, and follow procedures with attention to detail.
- Familiarity with business and market awareness.
- Ability to adapt to new software updates and business needs.
About Us:
Rullion Limited is a family-owned recruitment company specialising in providing talent consultancy services to a diverse client base. We celebrate and support diversity, committed to ensuring equal opportunities for both employees and applicants. As part of our team, you will have the opportunity to contribute to the success of Co-op leaders while being part of a collaborative team.
Estimated Salary: £13 per hour (approximately £48,600 per annum based on a 37.5-hour week).
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