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Facilities Coordinator

2 months ago

Wembley, United Kingdom Cargiant Full time
Job Description

Job Title: Facilities Administrator

Company: Cargiant

Key Responsibilities
  • Provide administrative support to the management team, ensuring the smooth operation of day-to-day activities.
  • Manage and maintain accurate records of work requests, site visits, and contractor attendance.
  • Coordinate and process invoices, track and reconcile payments, and manage financial transactions.
  • Administer and maintain facilities management documentation, contracts, and records.
  • Ensure the effective implementation of health and safety protocols, work-related training, and contractor vetting.
  • Develop and maintain a team induction program, ensuring new starters are properly onboarded.
  • Manage the team meeting calendar, ensure attendance, agenda setting, and minute taking.
  • Perform general clerical duties, including copying, mailing, scanning, laminating, and filing.
  • Provide exceptional customer service, maintaining constructive relationships with internal and external stakeholders.
  • Report regularly to management and other internal stakeholders, ensuring timely and accurate updates.
  • Participate in the development and implementation of a multi-site maintenance, inspection, risk management, and repairs program.
  • Ensure effective communication with staff, contractors, and third-party suppliers.
  • Contribute to the improvement of department standards, methods, and processes, enhancing company performance and efficiency.
Requirements
  • Experience in a similar role or possession of required competencies.
  • Highly motivated and driven individual, able to work independently and as part of a team.
  • Strong organizational skills, with excellent written, numeracy, and verbal communication skills.
  • Computer literate, with proficiency in Microsoft and other relevant software packages.
  • Excellent client-facing and internal communication skills, with the ability to effectively work as part of a team.
  • Self-starter with high initiative, urgency, and follow-through, possessing strengths in organizational, attention-to-detail, reasoning, critical thinking, and problem-solving skills.