Event Coordinator

1 week ago

Leamington Spa, Warwickshire, United Kingdom Princess Motor Yacht Sales Full time
Job Description

Princess Motor Yacht Sales is seeking a highly skilled Event Coordinator to manage a schedule of customer events and boat shows across Europe.

The ideal candidate will have solid events experience, especially in handling complex logistics, graphic design, and artwork production.

A key aspect of the role will include handling invitations, tickets, and hotel bookings during the company's attendance at boat shows.

The successful candidate must be flexible and open to changing priorities and managing multiple tasks simultaneously within compressed time frames.

The role is fully office based in Warwick, and a car is essential.

Key tasks and responsibilities include:

  • Organizing international boat shows for PMYS staff and subdealers
  • Handling all logistics, including booking space and berths, arranging invitations, staff accommodation, tickets, passes, car-parking, uniforms, and refreshments
  • Arranging stand design and build with stand contractors, checking drawings, briefing graphics, completing relevant paperwork, and liaising on site during build
  • Contributing to the creation and coordination of printed marketing collateral and point of sale required for boat shows
  • Working with colleagues from other PMYS offices to organize boat kits, boat dressings, promotional materials, flags, and signage as appropriate
  • Supporting regional marketing teams in planning and running a schedule of customer events and cruises
  • Planning and scoping out events, liaising with suppliers, finalizing event details, event invitations, toolkits, point of sale, flags, and signage in a timely fashion and in keeping with the brand
  • Providing additional support and management on site, including foreign travel when necessary
  • Managing point of sale and marketing collateral, ensuring an adequate supply throughout the year
  • Setting event budgets and monitoring financial expenditure to ensure adherence to budget
  • Providing support in evaluating the success of all marketing activities and making necessary improvements
  • Consulting with external agencies, designers, and artwork providers as required
  • Ensuring all Health and Safety and internal safety procedures are adhered to
  • Maintaining effective liaison with all Argo Nautical management team and colleagues
  • Undertaking all other tasks and responsibilities as requested by the Group Marketing Manager and CEO

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