Events Coordinator
2 weeks ago
This position plays a crucial role in coordinating special projects and events for the Department of Family Medicine. The incumbent will work closely with the Family Medicine Program Manager to develop and implement comprehensive plans for events, manage all aspects of departmental events, and track expenses.
Key Responsibilities:- Manage the awards and scholarships for the Elise Coletta Endowment funds.
- Assist with the application, review, and award process for departmental pilot project funding for Department of Family Medicine faculty, including disseminating calls for proposals for grants for quality improvement, research, and scholarly projects.
- Coordinate special projects as deemed appropriate by the Chair of the Department of Family Medicine, including clinical innovation, resident and faculty wellbeing, fellowship training, continuing medical education, and faculty recruitment.
- For all events, serve as the primary point-of-contact throughout the planning process and staff as needed.
- Establish event goals, objectives, and budget estimates.
- Write advertising and publicity materials for events and activities.
- In collaboration with the Social Media Engagement Specialist, publicize events using social media and the Department's website.
- Create Google forms or other tracking mechanisms for event outreach.
- Secure event space and coordinate vendors (catering, audio/visual) as needed.
- Oversee all aspects of key events from set up through breakdown; troubleshoot problems that may arise during the event.
- Coordinate invoices and reconcile to budgets for all events to ensure accuracy of reporting and timeliness of payments.
- Prepare and maintain cohesive records for events, inclusive of cost breakdown.
- Conduct event debriefs to improve processes.
- Bachelor's degree required
- Minimum of 1-3 years experience required
- Administrative/office procedures and systems
- Project management
- Communications and media
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