Editorial Administrator
2 weeks ago
About the Role
This is a part-time Editorial Administrator position working 17.5 hours per week. The role is responsible for the day-to-day administration and support of the Editorial Office, publishing four society-owned, leading academic journals.
Key responsibilities include:
- Ensuring the smooth running of the peer review process by monitoring manuscript progress through the ScholarOne submission system, sending reminders as necessary, and alerting colleagues to potential problems.
- Managing the Editorial Office email account, providing timely and appropriate support to all stakeholders, and triaging to Editorial Office colleagues as needed.
- Organizing weekly Editorial Office meetings, including producing an agenda and writing up minutes.
- Providing in-house data analytical support for twice-yearly Editorial Office reports for Society Publication Committee meetings, as well as ad-hoc projects.
- Liaising with external service providers, suppliers, and contractors to ensure cost-effective utilization of services and supplies.
- Processing Editorial Office invoices via the proprietary OUP purchasing system using requisitions and purchase orders, as appropriate.
- Ensuring editorial lists for all journals are systematically updated and relevant parties are informed of any changes.
- Collaborating with freelance editorial staff to create effective hand-over notes to ensure an outstanding experience for customers and clients during the peer review process.
- Offering general administrative support to the Editorial Office and responding to ad-hoc requests from the Managing Editor team.
This is a fully remote position based in the UK.
About You
We are seeking an experienced Administrator who wants to start or progress their career in a part-time publishing role. Medical/Biological/Scientific experience is highly desirable but not essential for this position.
- Experience of using manuscript submissions systems is beneficial.
- Familiarity with publishing or academia is a preference.
- Excellent communication skills.
- Excellent attention to detail.
- Excellent time management and prioritization skills.
- High-level IT skills, including MS Word & Excel.
This is a part-time position (0.5 FTE) working 17.5 hours per week. We prefer the successful candidate to spread these hours across 4 or 5 days, but we are open to being flexible with the arrangement.
We encourage interested candidates to apply for this role, as we are committed to finding the right person for this position.
Benefits
We care about work-life balance here at Oxford University Press. With this in mind, we offer 25 days' holiday that rises with service, plus bank holidays and Christmas closure (3 days), and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies.
We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.
Please see our Rewards and Recognition page for more information.
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