Personal Assistant to Directors
5 days ago
We are seeking a highly skilled and experienced Personal Assistant to Directors to join our team at Lincolnshire Partnership NHS Foundation Trust. As a key member of our executive team, you will provide administrative support to our directors and contribute to the smooth operation of our organization.
Key Responsibilities- Provide efficient and effective secretarial and administrative support to the Executive Team and specifically to two executive directors.
- Provide efficient and effective administrative and minuting support to Board Committee and subgroup meetings.
- Act on your own initiative and provide cross-cover/support for other team members as necessary, in order to facilitate effective service function.
- Develop a positive working relationship with directors and put in place key systems to enable the directors to have access to all necessary documentation, when working on and off site.
- Handle incoming and outgoing telephone calls in a polite and efficient manner, responding appropriately to callers, maintaining strict confidentiality at all times.
- Provide and receive sensitive and sometimes potentially contentious information on behalf of the Executive Team in a courteous manner, maintaining confidentiality at all times.
- Maintain diaries, to both maximise and ensure most effective use of directors' time, arranging appointments and meetings as necessary and to have the ability to deal with short notice planning and last minute changes.
- Receive, prioritise and organise appropriate action/distribution of incoming and outgoing mail (including e-mail) and monitoring and action as appropriate e-mails received by the directors.
- Maintain all records, both paper and electronic, in accordance with Trust Records and IG procedures and instituting systems and version control maintenance where required.
- Provide an efficient and comprehensive administration service for those meetings detailed in this job description, including: preparation and circulation of agendas and supporting documentation and supporting the use of meeting technologies where appropriate.
- Attend meetings and produce high-quality and timely minutes, ensuring all attendees are clear of any actions that arise from these meetings.
- Organise meetings on behalf of directors and where required, attend meetings and take minutes.
- Support the Trust's vision to become paperless and encourage directors to do the same.
- Recognise the importance of maintaining strict confidentiality in respect of information regarding patients and staff and adhere to the Data Protection Act.
- Introduce and implement new policies, systems and procedures in relation to the smooth running of the office.
- Comply with Health and Safety Policies, reporting all accidents and incidents to the appropriate manager.
- Undertake mandatory training and participate in the appraisal process and in suggested initiatives for personal development.
- Assist with the recruitment of and supervise an Apprentice, in accordance with policy, and ensure that they undertake mandatory training and participate in the supervision and appraisal process.
- Act on behalf of senior staff in their absence by making rapid and accurate assessment of urgent/delicate situations and disseminating or referring for advice to appropriate personnel, as required, in order to ensure deadlines are met.
- Be responsible for authorising non-pay budgets as delegated by directors, as per the Trust's purchasing policy, and ensure that all equipment and resources within the department are maintained and work effectively at all times.
- Monitor sickness and absence and complete Healthroster for director direct reports, producing reports and statistics as required.
- Assist the directors by researching, obtaining and preparing information for the production of reports and other documentation as required.
- Provide cover in the absence of PA colleagues to ensure continuity of an efficient and effective administrative service to the Executive Team.
- Recognise the need for flexible working and be willing to undertake extra duties as and when required that are commensurate with the grade and responsibilities of the post, including providing cover for other admin staff within the service.
Qualifications
- RSA III/Diploma level qualification in Word processing and shorthand or equivalent in typing/word-processing.
- NVQ 4 in Business Administration or equivalent experience.
- English language 'O' level/GCSE or equivalent.
- Willingness to undertake additional training as necessary.
- Audio Typing
Desirable
- Shorthand RSA III.
- Shorthand skills of at least 60wpm
Experience
- Relevant experience with all Microsoft 'Office' packages.
- Relevant secretarial experience
- Experience in working with senior managers and in managing confidential issues and matters.
- Excellent organisational and time management skills
- Experience of co-ordinating and collaborative working.
Skills
- Excellent organisational skills.
- Diary management skills.
- Ability to take and produce formal minutes of meetings at a senior management level
- Ability to adapt to change and to develop services and systems to meet changing requirements.
- Excellent communication skills both written and verbal
- To be able to travel without the use of public transport to participate in meetings and training in other parts of the county
Language
English
-
Personal Assistant/Executive
2 days ago
Lincoln, Lincolnshire, United Kingdom United Lincolnshire Hospitals NHS Trust Full timeAbout the RoleWe are seeking a highly skilled and experienced Personal Assistant/Executive to provide administrative support to the Director of Midwifery and the senior midwifery and nursing team at United Lincolnshire Hospitals NHS Trust.Key ResponsibilitiesProvide comprehensive, efficient, and effective administrative support to the Director of Midwifery,...
-
Personal Assistant/Executive
1 day ago
Lincoln, Lincolnshire, United Kingdom United Lincolnshire Hospitals NHS Trust Full timeAbout the RoleWe are seeking a highly skilled and experienced Personal Assistant/Executive to provide administrative support to the Director of Midwifery and the senior midwifery and nursing team at United Lincolnshire Hospitals NHS Trust.Key ResponsibilitiesProvide comprehensive, efficient, and effective administrative support to the Director of Midwifery,...
-
Executive Assistant to Directors
5 days ago
Lincoln, Lincolnshire, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full timeJob DescriptionAbout the RoleWe are seeking an experienced and skilled Executive Assistant to provide high-level administrative support to our Executive Team. The successful candidate will be responsible for providing efficient and effective secretarial and administrative support to the Executive Team, including the preparation and circulation of agendas and...
-
Executive Assistant to Directors
2 weeks ago
Lincoln, Lincolnshire, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full timeJob DescriptionAbout the RoleWe are seeking an experienced and skilled Executive Assistant to provide high-level administrative support to our Executive Team. The successful candidate will be responsible for providing efficient and effective secretarial and administrative support to the Executive Team, including the preparation and circulation of agendas and...
-
Assistant Director, Child Development Center
2 weeks ago
Lincoln, Lincolnshire, United Kingdom Southeast Community College Full timeJob SummaryThe Assistant Director, Child Development Center is a key member of the Southeast Community College team, responsible for assisting the Child Development Center Director in the day-to-day supervision and management of the Child Development Center. This is a full-time regular position that requires a strong background in early childhood education...
-
Project Director
3 days ago
Lincoln, Lincolnshire, United Kingdom RedRock Resourcing Full time £55,000 - £60,000Job DescriptionJob Title: Project DirectorJob Summary:We are seeking an experienced Project Director to join our team at RedRock Resourcing. As a Project Director, you will be responsible for leading and delivering multiple projects and business change initiatives across our organization.Key Responsibilities:Work closely with stakeholders to effectively...
-
Project Director
3 days ago
Lincoln, Lincolnshire, United Kingdom RedRock Resourcing Full time £55,000 - £60,000Job DescriptionJob Title: Project DirectorJob Summary:We are seeking an experienced Project Director to join our team at RedRock Resourcing. As a Project Director, you will be responsible for leading and delivering multiple projects and business change initiatives across our organization.Key Responsibilities:Work closely with stakeholders to effectively...
-
Personal Assistant for a Drama Student
3 days ago
Lincoln, Lincolnshire, United Kingdom Ask Jules Full timeJob OpportunityPersonal Assistant for a Drama StudentWe are seeking a reliable and compassionate individual to provide support to a student studying Drama and English Literature at university.Key Responsibilities:Assist with daily tasks and errandsProvide emotional support and companionshipHelp with household chores and maintenanceAccompany the student to...
-
Personal Assistant for a Drama Student
3 days ago
Lincoln, Lincolnshire, United Kingdom Ask Jules Full timeJob OpportunityPersonal Assistant for a Drama StudentWe are seeking a reliable and compassionate individual to provide support to a student studying Drama and English Literature at university.Key Responsibilities:Assist with daily tasks and errandsProvide emotional support and companionshipHelp with household chores and maintenanceAccompany the student to...
-
Clinical Services Director
24 hours ago
Lincoln, Lincolnshire, United Kingdom Circle Health Group Full timeAbout the RoleWe are seeking a highly skilled and experienced Clinical Services Director to join our team at Circle Health Group. As a key member of our management team, you will be responsible for leading the Nursing Department and ensuring the delivery of high-quality patient care.Key ResponsibilitiesStrategically plan and manage the clinical services,...
-
Clinical Services Director
21 hours ago
Lincoln, Lincolnshire, United Kingdom Circle Health Group Full timeAbout the RoleWe are seeking a highly skilled and experienced Clinical Services Director to join our team at Circle Health Group. As a key member of our management team, you will be responsible for leading the Nursing Department and ensuring the delivery of high-quality patient care.Key ResponsibilitiesStrategically plan and manage the clinical services,...
-
Lincoln, Lincolnshire, United Kingdom Ask Jules Careers Full timeAbout the Role:We are seeking a highly motivated and compassionate Personal Assistant to support a student with Narcolepsy in their daily life. As a Personal Assistant, you will play a vital role in ensuring the student's well-being and independence.Key Responsibilities:Assist with daily tasks such as shopping, cooking, and cleaningHelp with medication...
-
Lincoln, Lincolnshire, United Kingdom Ask Jules Careers Full timeAbout the Role:We are seeking a highly motivated and compassionate Personal Assistant to support a student with Narcolepsy in their daily life. As a Personal Assistant, you will play a vital role in ensuring the student's well-being and independence.Key Responsibilities:Assist with daily tasks such as shopping, cooking, and cleaningHelp with medication...
-
Lincoln, Lincolnshire, United Kingdom Ask Jules Careers Full timeAbout the Role:We are seeking a highly motivated and compassionate Personal Assistant to support a student with Narcolepsy in their daily life. As a Personal Assistant, you will play a vital role in ensuring the student's well-being and independence.Key Responsibilities:Assist with daily tasks such as shopping, cooking, and cleaningHelp with medication...
-
Clinical Services Director
5 days ago
Lincoln, Lincolnshire, United Kingdom Circle Health Group Full timeAbout the RoleThis is a full-time position for a Clinical Services Director, responsible for the day-to-day management of clinical departments. The successful candidate will provide clear direction and leadership to all clinical staff, while supporting the initiatives of the hospital.Main ResponsibilitiesStrategically plan and manage clinical services,...
-
Clinical Services Director
1 week ago
Lincoln, Lincolnshire, United Kingdom Circle Health Group Full timeAbout the RoleThis is a full-time position for a Clinical Services Director, responsible for the day-to-day management of clinical departments. The successful candidate will provide clear direction and leadership to all clinical staff, while supporting the initiatives of the hospital.Main ResponsibilitiesStrategically plan and manage clinical services,...
-
Personalized Education Facilitator
4 weeks ago
Lincoln, Lincolnshire, United Kingdom Protocol Education Full timeJob Title: Individual Learning Support AssistantLocation: Lincoln, LincolnshireSalary: CompetitiveWe are looking for a dedicated and empathetic Individual Learning Support Assistant. This role presents a valuable opportunity to significantly influence the educational experience of a particular student by providing customized assistance tailored to their...
-
Project Director
6 days ago
Lincoln, Lincolnshire, United Kingdom Avance Consulting Full timeJob SummaryAvance Consulting is seeking a highly skilled and experienced Project Director to lead our project management initiatives. As a key member of our team, you will be responsible for overseeing the planning, execution, and delivery of projects from start to finish.Key ResponsibilitiesProject PlanningDevelop and implement project plans, including...
-
Assistant Plant Manager
2 months ago
Lincoln, Lincolnshire, United Kingdom On Target Recruitment Ltd Full timeThe Company:? A fantastic opportunity has arisen for a Assistant Plant Manager to work for a market leader in the supply of a wide range of Building Materials.? Internationally renowned, with a firm commitment to sustainable development.? Worked on some of the most prestigious construction products in the UK and internationally.? Committed to...
-
Personalized Education Tutor
4 weeks ago
Lincoln, Lincolnshire, United Kingdom Prospero Teaching Full timePosition Overview:Prospero Teaching is seeking a dedicated Tutor to assist a post-16 learner who is currently not engaged in formal education. This role involves providing tailored support in English and Maths on a one-on-one basis.Key Responsibilities:The selected Tutor will be responsible for:1. Delivering personalized educational support to enhance the...
