Bid Coordinator

3 weeks ago

Nottingham, Nottingham, United Kingdom Pell Frischmann Full time
About Pell Frischmann

We are a specialist advisory and technical consultancy operating across the built and natural environment. Our mission is to help shape a better future for the communities in which we work.

We offer consultancy services, with access to specialist sister companies and partners, to support both public and private-sector clients. Our work encompasses buildings, infrastructure, and regeneration.

Pell Frischmann has a unique heritage in delivering client-focused solutions that deliver value through our commercial awareness, sustainable aspirations, and innovative approach.

Job Summary

We are seeking an experienced Bid Coordinator to join our dynamic bid team and play a crucial role in supporting the company's growth.

In this role, you will focus on coordinating the development of bid responses, managing bid structure, content, and addressing tender questions, ensuring all submissions meet the required processes and deadlines.

Key Responsibilities
  • Coordinating the bid submission process with the Technical Lead, ensuring a clear understanding of weighting and evaluation criteria, and handling bid submissions.
  • Collaborating with the Technical Lead and teams to develop and design high-quality proposals, including bid submissions, interview presentations, and capability documents.
  • Using client portals to gather tender information, submit clarifications on behalf of the Technical Lead/teams, and handle proposal submissions.
  • Logging assigned bids and maintaining up-to-date records on all internal systems.
  • Proofreading and formatting final materials, contributing technical and commercial writing where necessary.
  • Regularly updating a library of company standard SQ and tender responses, including CVs and case studies.
  • Working closely with the wider bid team to create winning proposals.
  • Providing administrative support to the bid team as needed.
  • Completing supplier questionnaires.
  • Identifying opportunities to improve the bid process and sharing best practices with the team.
  • Maintain and update the Awards calendar regularly.
About You

We are looking for an experienced Bid Coordinator with a proven track record and a strong passion for writing and meticulous attention to detail.

Your excellent written and verbal communication skills enable you to convey information both technically and creatively.

You will have a minimum of 1 year's experience working as a Bid Coordinator/Bid assistant/Proposal assistant or a similar role and hold a degree-level qualification (desirable).

Possess an understanding of professional services and/or the construction industry (preferred).

Exhibit strong interpersonal skills, with a solid degree of commercial awareness.

Be capable of multi-tasking and working effectively under tight deadlines in high-pressure situations.

Have experience formatting, reviewing, and proofreading content for accuracy and clarity.

Be a team player and effective communicator, able to build and maintain professional relationships with both clients and colleagues.

Demonstrate excellent grammar, spelling, and punctuation skills, ensuring bids align with company branding and style.

Be highly proficient in using the Microsoft Office Suite, with advanced skills in Word and PowerPoint formatting.

Have an excellent command of both spoken and written English (mandatory).

Why Pell Frischmann?

We are one of the UK's most influential and highly respected firms of infrastructure and built environment professionals.

We provide a collaborative and supportive working environment, where you'll have the freedom and flexibility to create your own pathway and make a real impact within the business and in the communities in which you will operate.

We'll support your ongoing personal and professional development as your career progresses, allowing you to reach your full potential.

We are committed to providing equal opportunities for all, welcoming applications from all backgrounds and are delighted to be a part of the government's Disability Confident Scheme.

We're happy to talk about flexible working and are committed to promoting the wellbeing of all our employees.

In addition, you'll receive a competitive salary and other excellent benefits.

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