Governance Administrator/Company Secretarial Assistant

4 weeks ago

Belfast, United Kingdom Citigroup Global Markets Limited Full time
Unlock Your Potential in a Global Financial Institution

This role will position you with an established Company Secretarial team, based in Belfast, supporting Citigroup Global Markets Limited, which is a leading financial institution.

By joining Citigroup Global Markets Limited, you will become part of a global organization whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.

Team/Role Overview

This role would suit ideally a candidate with Company Secretarial experience or with similar transferable experience and will be crucial in supporting the smooth running of the Boards and Committees of our regulated legal entities, as well as providing legal entity management support to a broad portfolio of other controlled entities. The role will face a wide range of internal and external stakeholders and departments and at a senior Executive level. The team is based across Belfast and Dublin and includes a range of experience, ideal for someone who is keen to develop their governance career.

Key Responsibilities

A typical day in the role would involve working with a more experienced company secretary on a portfolio of Board/Committee governance and legal entity management activities such as board governance activities, as indicated below, in addition to signatory and Power of Attorney management, company filings and responding to regulatory or audit information requests. The candidate will have the opportunity to work on a full spectrum of projects from regulatory change implementation to entity liquidations and incorporations. The Company Secretarial team have interactions with almost every business, product and function, giving a 'birds eye view' of the firm.

Key tasks, which may be required as part of the role, include:
  • Organising meetings, liaising with all attendees, preparation of agendas and attendance at board meetings.
  • Preparation of draft minutes and following up with the business in respect of action items to be completed.
  • Circulating Board materials as and when required within the timeframe allocated.
  • Independently responding to email queries and proactively engaging with the business.
  • Maintenance of Power of Attorney process.
  • Participation in annual and ad hoc projects and activities, as required.
  • General company secretarial duties
  • Keeping abreast of relevant industry developments and regulatory changes.
Requirements
  • Previous Company Secretarial experience preferred, either in a professional services firm or an in-house company secretarial team. However, applicants with transferrable skills in governance type roles will be considered.
  • Experience in financial services in either in-house or experience working with financial services clients, would be an advantage.
  • Strong minute taking skills are a prerequisite for the role
  • Meeting Management skills
  • Attention to detail and excellent organisational skills
  • Works well as part of a multi-jurisdictional team and ability to travel if required
  • Excellent verbal and written communication skills
Holding of chartered status or studying towards graduate status from the Corporate Governance Institute (formerly Institute of Chartered Secretaries and Administrators - ICSA) would be an advantage.

Exceptional candidates who do not meet these criteria may be considered for the role provided they have the necessary skills and experience.

What We Offer

We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

By joining Citigroup Global Markets Limited, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as:
  • Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure
  • A discretional annual performance related bonus
  • Private medical insurance packages to suit your personal circumstances
  • Employee Assistance Program
  • Pension Plan
  • Paid Parental Leave
  • Special discounts for employees, family, and friends
  • Access to an array of learning and development resources
Alongside these benefits Citigroup Global Markets Limited is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.

Sound like a great fit? Apply to discover the true extent of your capabilities.

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