Associate - Company Secretarial

3 months ago

Belfast, United Kingdom Waystone Governance Ltd. Full time

For over 20 years, Waystone has been at the cutting edge of specialist services for the asset management industry - partnering with institutional investors, investment funds and asset managers. We work with our clients to help build, support, and protect investment structures and strategies worldwide._
- Our success depends upon our ability to attract and retain the best, most diverse talent and provide our employees with a broad spectrum of professional development opportunities._ _Our workplace environment is an inclusive one, where employees can be themselves, reach their full potential and drive business results._

**Your role**:
Provide to our clients’ with a corporate secretarial service within the framework of the Corporate Services and funds team.

**Essential Duties and responsibilities will include**:

- To manage a portfolio of clients to ensure client delivery as a key element;
- To meet delivery deadline for preparation of agendas, board packs, minutes and matters arising schedules;
- Organising and attendance at board meetings to ensure meetings are run in an efficient manner and are minuted accurately;
- To build positive relationships and add real value from both a client and governance perspective.
- To adhere to processes, procedures, and working practices;
- To work within a team as a team player to ensure client focus and to work with other offices to ensure delivery of key KPIs;
- To collaboratively work together as a team to ‘problem solve’ any key items.
- Ensuring all required regulatory filings and registrations are made in a timely and accurate manner with the CRO and Central Bank;
- Maintaining and updating of company statutory registers;
- Holding of Annual General Meetings and Extraordinary General Meetings;
- Deal with queries and requests, on a day-to-day basis from clients, auditors and internal staff;
- To deal with any other responsibility reasonably assigned;
- To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service.
- Maintaining the accuracy and integrity of information related to Company Secretarial engagements;
- Liaising with relevant parties on various meeting related items; and
- Any other administrative tasks in the support of the Company Secretarial team in the servicing of Company Secretarial client relationships.

**Requirements**:
To perform this job successfully, an individual must be able to perform each essential duty to

a high standard. The requirements listed below are representative of the knowledge, experience, skill, and/or ability required.
- A background in a similar field;
- Outstanding time management, organizational skills, oral/written communication skills, critical thinking and attention to detail are required;
- Excellent interpersonal skills and willingness to work independently and as part of a team;
- Must be able to work in a fast-paced environment;
- Strong MS Office Skills and experience of CORE, Diligent Entities and Diligent are essential; and
- Demonstrate an ability to be highly organized and work to tight deadlines.

**Your Profile**:

- You (preferably) hold a degree in Law, Business or equivalent experience;
- You have minimum 2 to 3 years’ experience in a Company Secretarial role;
- You are or are working towards becoming a graduate of the CGI;
- You have a strong knowledge of Irish corporate and fund regulations;
- You are highly organised, proactive, accurate and have a sense of responsibility and priority management;
- You are able to work independently in an environment under pressure and with tight deadlines;
- You have strong English Language Skills (written and spoken); and
- You are proficient in MS Office (Word, Excel, Outlook) ONR and CORE

**Our offer**:
You will be joining a team of highly skilled Company Secretarial Officers where you will be seen as an important contributor.

Within our growing Group, we offer competitive remuneration and training adapted to your needs throughout your career. Working at Waystone means joining a friendly, dynamic and multicultural team, within a flexible working schedule environment where work/life balance counts.

  • Associate - Company Secretarial

    3 months ago

    Belfast, United Kingdom Waystone Governance Ltd. Full time

    We are growing our CoSec team and we are recruiting for an Associate, Company Secretarial (Funds). **Location**: Hybrid working arrangement with main office based in Belfast, Cashel or Dublin. **Summary**: As an Associate you will provide clients’ with a corporate secretarial service within the framework of the structured finance and funds team and...

  • Senior Associate

    3 months ago

    Belfast, United Kingdom Waystone Governance Ltd. Full time

    **Are you looking for a new opportunity to progress your career? Have you 3 years+ relevant experience and are you looking to work in a dynamic role in a progressive organisation?** **Waystone** has a fantastic opportunity for a **Senior Associate in corporate secretarial services.** **Summary**: The Senior Associate role within the Waystone Corporate...

  • Company Secretary Opportunity

    1 month ago

    Belfast, United Kingdom Waystone Governance Ltd. Full time

    Are you currently completing a degree in Law or Business and are looking to progress your career within the Company Secretarial space upon graduation? We have a fantastic opportunity for a Junior Associate - Company Secretary to join the Company Secretarial Services Team. Reporting to the Manager, you will be responsible for the delivery of services (to...

  • Associate/ Senior Associate

    3 months ago

    Belfast, United Kingdom Waystone Governance Ltd. Full time

    Provide to our clients’ with a corporate secretarial service within the framework of the Corporate Services and funds team. **Key Duties and responsibilities**: - To manage a portfolio of clients to ensure client delivery as a key element. - To meet delivery deadline for preparation of agendas, board packs, minutes and matters arising schedules. -...

  • Company Secretary

    3 months ago

    Belfast, United Kingdom Hunter Savage Full time

    Permanent Full-time Belfast 46580 **Job Title**: Company Secretary (6-Month Fixed-Term Contract) **Top 3 Things to Know About this Job**: - Lucrative Salary Package - Hybrid Working Model - Strong Potential for Permanent Placement **The Role**: - Oversee company compliance with statutory and regulatory requirements - Manage board meetings, including...

  • Junior Associate

    3 months ago

    Belfast, United Kingdom Waystone Governance Ltd. Full time

    Waystone leads the way in specialist services for the asset management industry._ - Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide. _With over 20 years’ experience and a comprehensive range of specialist services to its name, Waystone is now...

  • Senior Associate

    3 months ago

    Belfast, United Kingdom Waystone Governance Ltd. Full time

    For over 20 years, Waystone has been at the cutting edge of specialist services for the asset management industry - partnering with institutional investors, investment funds and asset managers. We work with our clients to help build, support, and protect investment structures and strategies worldwide._ - Our success depends upon our ability to attract and...

  • Assistant Company Secretarial

    2 months ago

    Belfast, United Kingdom Hawksford Full time

    Are you up for a new career opportunity? We are looking for an ambitious Assistant Company Secretary to join the Company Secretarial team in our Belfast office. **Job Types**: Full-time, Permanent **Salary**: Up to £40,000.00 per year Schedule: - Monday to Friday Ability to commute/relocate: - Belfast: reliably commute or plan to relocate before...

  • Governance Administrator/company Secretarial

    3 months ago

    Belfast, United Kingdom Citi Full time

    **Are you looking for a career move that will put you at the heart of a global financial institution?** This will role will position you with an established Company Secretarial team, based in Belfast, supporting Citibank Europe plc (CEP), which is the European Headquarters for Citi. By Joining Citi, you will become part of a global organization whose...

  • Governance Officer/assistant Company Secretary

    3 months ago

    Belfast, United Kingdom Citi Full time

    **Are you looking for a career move that will put you at the heart of a global financial institution?** This will role will position you with an established Company Secretarial team, based in Belfast, supporting Citibank Europe plc (CEP), which is the European Headquarters for Citi and Citi Depository Services Ireland DAC. By Joining Citi, you will become...

  • Governance Associate

    2 hours ago

    Belfast, United Kingdom Hunter Savage Full time

    Job Title: Governance Associate - Remote, PermanentWe are hiring for our client, a leading specialist corporate secretarial firm, seeking a Governance Associate to join their team on a permanent, remote basis. This role is perfect for a qualified or part-qualified chartered secretary looking to leverage their knowledge of the Companies Act 2006 and further...

  • Legal Secretary

    3 months ago

    Belfast, United Kingdom Brook Street Full time

    Brook Street are working on behalf of our client in Belfast city centre to recruit a full time legal secretary This role is with a legal firm that provides a range of services to business and private sector associates. Duties Liaising with clients/insurers/solicitors General sectorial support with focus on litigation Accurate recording on Case Management...

  • Secretary

    3 months ago

    Belfast, United Kingdom DEILLIORXZY Full time

    **Job Description: Secretary at DEILLIORXZY** **Location**: Belfast **About DEILLIORXZY**: DEILLIORXZY is a dynamic and innovative company based in Belfast, known for our commitment to excellence and our forward-thinking approach. We are seeking a highly organized and proactive Secretary to join our team and support our operations. **Position**:...

  • Private Secretary to The Permanent Secretary

    3 months ago

    Belfast, United Kingdom Northern Ireland Office Full time

    **Details**: **Reference number**: - 340937**Salary**: - £39,868 - £43,535- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Senior Executive Officer- SEO**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About...

  • Private Secretary to The Permanent Secretary

    3 months ago

    Belfast, United Kingdom Ministry of Justice Full time

    Salary 1 - £39,868 - £43,535 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - Northern Ireland City/Town 1 - Belfast Building/Site 1 - MOJ NIO Erskine House, BT1 4GF Grade 1 - SEO Organisation Grade for MoJ 1 - SEO Post Type 1 - Permanent Working Pattern 1 - Full Time Role Type 1 - Operational Delivery Job...

  • (Ljh-50) Litigation Secretary

    3 months ago

    Belfast, United Kingdom Black Fox Solutions Full time

    We have formed a collaboration with a highly successful company based in Belfast to appoint a Litigation Secretary for a permanent position. As a crucial team member specialising in **litigation**, your duties will span various responsibilities, including: - Crafting court documents with precision and meticulous attention to detail. - Preparing documents...

  • Legal Secretary

    2 months ago

    Belfast, United Kingdom Reactive Recruitment Full time

    **Legal Secretary** **Belfast** **Competitive** Opportunity with a leading law firm who are keen to add to their team. Due to continued growth our client has an opportunity for a Legal Secretary in their Litigation team. Working within a busy team this role will primarily be to assist with the following: - **Case Management**: - **Document...

  • Secretary

    3 months ago

    Belfast, United Kingdom BUZHERIUM Full time

    **Job Title**: Secretary **Company**: BUZHERIUM **Location**: Belfast, United Kingdom **Job Type**: Full-Time Job Responsibilities - Manage and organize schedules, appointments, and meetings for executives. - Prepare and edit correspondence, reports, and presentations. - Maintain and update filing systems, both electronic and physical. - Assist in the...

  • Office Secretary

    3 months ago

    Belfast, United Kingdom DEILLIORXZY Full time

    **Job Description: Office Secretary** **Location**: Belfast **About DEILLIORXZY**: DEILLIORXZY is a dynamic and innovative company based in Belfast, renowned for our commitment to excellence and operational efficiency. We are seeking a highly organized and proactive Office Secretary to support our administrative functions and contribute to the smooth...

  • Trainee Legal Secretary

    3 months ago

    Belfast, United Kingdom energis recruitment Full time

    Junior Legal Secretary, Belfast. Reputable, dynamic law firm based in Belfast wishes to recruit a junior legal secretary. Main Duties are as follows: - To prepare correspondence and documents through audio-typing and word processing efficiently - To ensure filing is kept up to date. - To make appointments and assist solicitors and senior legal secretaries...