Associate - Company Secretarial

6 months ago

Belfast, United Kingdom Waystone Governance Ltd. Full time

For over 20 years, Waystone has been at the cutting edge of specialist services for the asset management industry - partnering with institutional investors, investment funds and asset managers. We work with our clients to help build, support, and protect investment structures and strategies worldwide._
- Our success depends upon our ability to attract and retain the best, most diverse talent and provide our employees with a broad spectrum of professional development opportunities._ _Our workplace environment is an inclusive one, where employees can be themselves, reach their full potential and drive business results._

**Your role**:
Provide to our clients’ with a corporate secretarial service within the framework of the Corporate Services and funds team.

**Essential Duties and responsibilities will include**:

- To manage a portfolio of clients to ensure client delivery as a key element;
- To meet delivery deadline for preparation of agendas, board packs, minutes and matters arising schedules;
- Organising and attendance at board meetings to ensure meetings are run in an efficient manner and are minuted accurately;
- To build positive relationships and add real value from both a client and governance perspective.
- To adhere to processes, procedures, and working practices;
- To work within a team as a team player to ensure client focus and to work with other offices to ensure delivery of key KPIs;
- To collaboratively work together as a team to ‘problem solve’ any key items.
- Ensuring all required regulatory filings and registrations are made in a timely and accurate manner with the CRO and Central Bank;
- Maintaining and updating of company statutory registers;
- Holding of Annual General Meetings and Extraordinary General Meetings;
- Deal with queries and requests, on a day-to-day basis from clients, auditors and internal staff;
- To deal with any other responsibility reasonably assigned;
- To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service.
- Maintaining the accuracy and integrity of information related to Company Secretarial engagements;
- Liaising with relevant parties on various meeting related items; and
- Any other administrative tasks in the support of the Company Secretarial team in the servicing of Company Secretarial client relationships.

**Requirements**:
To perform this job successfully, an individual must be able to perform each essential duty to

a high standard. The requirements listed below are representative of the knowledge, experience, skill, and/or ability required.
- A background in a similar field;
- Outstanding time management, organizational skills, oral/written communication skills, critical thinking and attention to detail are required;
- Excellent interpersonal skills and willingness to work independently and as part of a team;
- Must be able to work in a fast-paced environment;
- Strong MS Office Skills and experience of CORE, Diligent Entities and Diligent are essential; and
- Demonstrate an ability to be highly organized and work to tight deadlines.

**Your Profile**:

- You (preferably) hold a degree in Law, Business or equivalent experience;
- You have minimum 2 to 3 years’ experience in a Company Secretarial role;
- You are or are working towards becoming a graduate of the CGI;
- You have a strong knowledge of Irish corporate and fund regulations;
- You are highly organised, proactive, accurate and have a sense of responsibility and priority management;
- You are able to work independently in an environment under pressure and with tight deadlines;
- You have strong English Language Skills (written and spoken); and
- You are proficient in MS Office (Word, Excel, Outlook) ONR and CORE

**Our offer**:
You will be joining a team of highly skilled Company Secretarial Officers where you will be seen as an important contributor.

Within our growing Group, we offer competitive remuneration and training adapted to your needs throughout your career. Working at Waystone means joining a friendly, dynamic and multicultural team, within a flexible working schedule environment where work/life balance counts.

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