Administrative Support Specialist

6 days ago


Dounreay, Highland, United Kingdom Caithness Voluntary Group Full time

Caithness Voluntary Group has a contract opportunity for an experienced Senior Administrator. The service will be provided at our clients' site, Dounreay.

Job Overview:

The role involves providing administrative support to the EHSSQ team, ensuring that administrative requirements are understood and delivered to quality standards within agreed timescales.

Key Responsibilities:
  • Undertake process functions specific to the area, including data security and control transmission through company standard procedures.
  • Provide U4BW/Database/IT Superuser level of knowledge and understanding of systems, generating standard and bespoke reports.
  • Manage processes specific to the area, implementing and maintaining local instructions, collating, coordinating, verifying, and controlling documentation and data to meet department delivery requirements.
  • Perform general administration functions, including purchasing, typing, filing, photocopying, scanning, arranging meetings, distributing documents, answering telephone queries, and archiving.
  • Support facilities and projects, including document control administration.
  • Provide initial analysis of data through local reporting processes and offer training and advice on process and reporting outcomes.
Aptitudes and Experience:
  • Higher-grade level of education
  • Demonstrable administration experience
  • Excellent IT skills, including MS Teams and a working knowledge of databases and software packages
  • Confidentiality and discretion with excellent oral and written communication skills
  • A team player with the ability to work independently without supervision
  • Ability to make decisions on behalf of managers within delegated authority, such as diary management, meeting attendance, and re-direction of actions
Benefits:

This position offers a competitive salary based on a pa salary of £30,481 to £39,031 PAYE or Umbrella (Inside IR35) and additional benefits, including paid overtime, excellent annual leave, and public holiday entitlement.



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