Document Manager

7 days ago

Nottingham, Nottingham, United Kingdom Uniper Full time

We are Uniper, a company that is transforming the world of energy while ensuring security of energy supply. As an internationally operating company, we work in diverse teams with flexible working hours for our employees. Our corporate culture is characterized by equal opportunities, mutual appreciation, and respect. We offer a supportive working culture that provides a wide range of creative and innovative ideas. We enable flexible working arrangements and support home office equipment. Through regular training and workshops, we work together to visualize ourselves in our company as if it were our own. We support you in highlighting your individual potential, achieving your personal goals, and reaching your ambitions. We invite you to become part of our diverse company with international colleagues from more than 80 countries.

Your Responsibilities

The role holder will need to be flexible, adaptable, self-assured, and convincing in their knowledge and approach. You will:

  • Support the administration and optimization of the company-wide document management system (DMS), including handling of relevant engineering applications (e.g., CAD & CAE).
  • Develop, implement, and maintain project management templates and DMS processes.
  • Conduct DMS training for project teams, comprising both Uniper and external staff.
  • Be responsible for the creation and implementation of, and compliance with, document management processes on a project-specific basis.
  • Organize the distribution of authorizations for the DMS in projects (access, folder releases, etc.).
  • Ensure that documentation delivery requirements for each project phase are agreed, understood, and completed, especially those required by the end customer.
  • Coordinate and monitor document controllers.
  • Check as-built supplier documentation for conformity with the contractually agreed conditions (metadata, completeness, compliance with deadlines, etc.).
  • Draft DMS requirements for inclusion in tender specifications.

Your Profile

Essential:

  • Academic qualification in a technical/economic subject and/or demonstrable qualification by experience.
  • Relevant experience in the use of commercially available document management systems.
  • Ability to successfully work in teams, including technical specialists, contractors, and suppliers and management.
  • Demonstrable track record of credible relationships with multiple project stakeholders.
  • Experience and understanding of project management skills, processes, and activities.
  • Strong and willing communicator, who is convincing and assertive.
  • Application of learning for continuous improvement, both within and between projects.
  • Diversity Management: embraces challenge and opportunities to enhance outcomes by evaluating situations from different perspectives, leverages cultural differences.
  • Fluent in English.

Desirable:

  • Experience working with different Autodesk CAD applications.
  • Familiarity with project management standards (e.g., APM, PMI, PRINCE2, etc.).
  • Energy industry experience.
  • International energy projects experience.

Your Qualities

We offer a competitive salary, personal development and learning opportunities, an enhanced company pension, 26 days annual leave plus Bank Holidays, electric vehicle charging at our sites, in-house Occupational Health Services, company-funded Private Medical Insurance, including free GP service, performance-related benefits, and access to a range of flexible benefits. We also offer future career opportunities (UK & International) with a strong focus on Diversity, Equity, and Inclusion.

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