Company Secretarial Assistant

3 weeks ago

London, Greater London, United Kingdom JTC Group Full time

About the Role

The Company Secretarial Assistant - Administrator will provide support to the London Company Secretarial and Governance Team, contributing to the team's success in delivering services to UK corporates. The role holder will develop a clear understanding of each client's portfolio, including risk awareness, relationship management, and contractual and statutory obligations.

Main Responsibilities

  • Administrative support to the London Company Secretarial and Governance Team.
  • Board meeting preparation, including collation and production of board packs using electronic board portals.
  • Attendance at board and committee meetings with administrative responsibilities.
  • Maintaining records for committees and boards.
  • Completing banking administration duties, including account opening procedures.
  • Organizing, updating, and maintaining board meeting calendars and schedules.
  • Assisting with the preparation of statutory filings and statutory record management.
  • Client KYC and AML procedures.
  • Assisting more senior members of the team to deliver agreed scope and timescales.
  • All administrative matters related to ensuring good record-keeping management.
  • Taking responsibility for various aspects of our service offering, including office administration, post administration, filing, and project work as appropriate.
  • Assisting with billing and cash collection/debtors process, with an awareness of recoverability and working in an efficient manner to minimize write-offs.
  • Any other ad hoc tasks required to support the team.
  • Good organizational capability.
  • Carrying out duties in a professional manner and in accordance with policies and procedures, legal/regulatory requirements, service levels, and company standards to meet business expectations, with the support of other members of the team when required.
  • Remaining aware of the obligations for the reporting of unusual transactions and acting as a guide to the Department in this respect.
  • Adhering to Risk & Associate Compliance procedures in relation to regulatory requirements and AML legislation.
  • Adhering to CPD requirements in accordance with qualification level and in-house procedures.
  • Adhering to JTC core values and expected behaviors.
  • Any other duties as deemed necessary by Management.

Essential Requirements

  • Proactive self-starter.
  • High level of accuracy and excellent attention to detail.
  • Excellent planning and organization.
  • Ability to work in a fast-paced environment with multiple priorities.
  • Strong problem-solving abilities.
  • Collaborative.
  • Degree 2:1, or equivalent, is desirable.

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