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School Office Coordinator

2 months ago

Rugby, Warwickshire, United Kingdom Teaching vacancies Full time
Job Summary

We are seeking a highly organized and detail-oriented School Office Coordinator to join our team at Teaching Vacancies. The successful candidate will provide administrative support to the Office Manager and other staff members, ensuring the smooth operation of the school office.

Key Responsibilities
  • Administration and Communications
    • Meet and greet visitors, ensuring a warm and welcoming experience
    • Handle general inquiries, providing accurate and timely responses
    • Receive and distribute mail, ensuring efficient communication
    • Produce documents and communications using various software and office equipment
    • Provide administrative support, including photocopying, printing, and emailing
    • File and retrieve documentation, maintaining accurate records
    • Liaise with staff to maintain manual and electronic records
    • Support the Office Manager in maintaining records and management information
  • Stocks and Supplies
    • Monitor office supplies, ensuring sufficient stock levels
    • Maintain first aid supplies and ensure the first aid pack is adequately stocked
    • Receive deliveries, checking for accuracy and distributing to requisitioners
  • Events, Trips, and Visits
    • Assist with costing trips, booking school events, and liaising with providers
    • Liaise with Bikeability to organize annual cycling proficiency
    • Liaise with providers to organize swimming lessons and music tuition
  • Promoting the School
    • Ensure the school website is up-to-date with accurate information
    • Liaise with outside organizations to promote the school
  • Pupil Welfare
    • Ensure good behavior in line with the school's behavior policy
    • Administer medicines as authorized by parents
  • Other
    • Attend and participate in meetings as required
    • Take part in training and learning activities as required
Requirements
  • Commitment to safeguarding and promoting the welfare of children and vulnerable adults
  • Ability to maintain confidentiality and handle sensitive information
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team