Operations Coordinator

2 months ago

London, Greater London, United Kingdom Lockton Companies Full time

**Job Summary**

Lockton Companies is seeking a highly skilled and organized Executive Assistant to provide administrative support to our leadership team. As a key member of our team, you will be responsible for ensuring the smooth operation of our daily activities.

**Key Responsibilities**

  • **Meeting and Travel Coordination**: Arrange domestic and international travel, including flights, accommodations, and transportation, as well as coordinate meetings and events.
  • **Administrative Support**: Provide administrative assistance to the Head of Operations and Business Unit Head, including email management, calendar organization, and document preparation.
  • **Event Planning**: Coordinate and manage client events, including the Global Forum conference, and ensure seamless execution.
  • **Communication and Liaison**: Liaise with brokers, clients, underwriters, and their assistants to arrange client visits, conferences, meetings, and other events.
  • **Calendar Management**: Coordinate attendance and meeting rooms for the People Solutions Executive Meeting, including follow-up actions and minutes.
  • **Operational Integration**: Integrate and understand operational and office services, including a general understanding of all operational systems and platforms.
  • **New Starter Onboarding**: Coordinate with individual managers for new starter onboarding.
  • **Calendar Awareness**: Be aware of and have access to Executive members' calendars and diaries.
  • **Administrative Tasks**: Assist the team with complex administrative functions, including ownership of the G&E register and organization chart.
  • **Office Management**: Maintain the office area, manage documents on SharePoint, order stationery, and perform ad-hoc moves.
  • **Communication and Time Management**: Communicate effectively and professionally with clients, insurers, and other associates, and manage time, prioritize tasks, and meet deadlines without compromising quality.
  • **Analytical and Problem-Solving Skills**: Possess analytical and problem-solving skills, including research and investigation, and a willingness to continue developing knowledge on a continual basis.
  • **Attention to Detail**: Demonstrate excellent attention to detail, self-motivation, and proactivity.
  • **Previous Experience**: Previous Executive Assistant experience is an advantage.

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