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Nursery Administrator

2 months ago

Poole, Poole, United Kingdom Tops Day Nurseries Full time

About the Role

We are seeking a highly organized and detail-oriented Nursery Administrator to join our team at Tops Day Nurseries. As a key member of our nursery team, you will be responsible for maintaining accurate records, managing session bookings, and ensuring compliance with regulatory requirements.

Key Responsibilities:

  • Child Data Management: Maintain accurate records of child and parent information, manage session bookings, monitor occupancy levels, and ensure compliance with regulatory requirements.
  • Invoicing: Generate and dispatch invoices promptly, manage deposits and payments, and handle debtors' processes with sensitivity and accuracy.
  • Funding Management: Record and process funding applications, including term-time, and stretched funding, liaising with local authorities to ensure timely processing.
  • Enquiries & Enrolments: Assist in handling enquiries, manage enrolment processes, and ensure all necessary documentation is completed accurately.
  • Documentation & Records: Maintain comprehensive and organized documentation both internally and with external partners.
  • Catering & Nursery Milk: Coordinate meal orders, ensuring dietary needs are met, and manage the nursery milk scheme in compliance with government guidelines.

What We Offer:

  • Competitive Pay: Up to £11.45 per hour
  • Flexible Working Hours: 30 hours per week/ Part time
  • Opportunities for Career Development: We offer a range of training and development opportunities to help you grow in your role.
  • Employee Benefits: We offer a range of benefits, including 29 days holiday (Full time otherwise pro-rata including Bank Holidays), up to 60% discount for Childcare within Tops Day Nurseries, and access to our reward and recognition platform.

About You:

We are looking for a highly motivated and organized individual with experience in administrative roles, preferably within a childcare setting. You will have excellent communication skills, both verbal and written, and be able to manage a varied workload, prioritize tasks, and meet deadlines.

Essential Qualities:

  • Experience in administrative roles, preferably within a childcare setting.
  • Self-motivated, reliable, and enthusiastic with a strong ability to work effectively under pressure.
  • Uphold professionalism with a commitment to handling confidential information sensitively.
  • Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and strong administration skills.
  • Excellent communication skills, both verbal and written.
  • Ability to manage a varied workload, prioritize tasks, and meet deadlines.
  • Willingness to engage in Continuous Professional Development (CPD) and adhere to company policies and procedures.

Qualifications:

GCSE Grade C or Level 4 or above or equivalent.