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Accounts Payable Assistant
1 month ago
Job Title: Accounts Payable Assistant
Job Summary:
We are seeking an experienced Accounts Payable Assistant to join our Finance team at FRED PERRY LTD. As an Accounts Payable Assistant, you will play a key role in managing high volumes of invoices and supplier correspondence with precision and efficiency.
Key Responsibilities:
- Process supplier invoices and credit notes using AS400.
- Invoice matching to the AS400 for all stocks receipted (GRNs).
- Nominal coding, matching and batching of invoices from different currencies to the AS400.
- Ensure all foreign VAT figures are posted correctly and provide backup to the Accounts assistant to reclaim.
- Update trackers with invoices for managers' approval weekly.
- Process weekly payment runs / create payment lists and run payments through BACS, CHAPS, cheques or transfer as required.
- Filing of invoices and statements in a timely manner.
- Establish a clear line of communication with PL Supervisor regarding PL accounts' reviews and follow up on course of action arising from the communication.
- Supplier statement reconciliations.
- Reconcile supplier accounts.
- Regular supplier liaison via email and telephone resolving queries.
- Ensure all invoices are processed by month end deadlines.
- Accruals Listing. Chase invoices if not received for the prior month.
- Liaise with the Supply Chain department (GRNs or price issues) to ensure cash paid in advance is allocated on a timely basis when stock receipted on system.
- Deal with queries such as supplier invoices, statements, credits / rebates, unit stock prices and shortages.
- Request credit notes and raise internal debit notes.
- Set up new supplier accounts and maintain existing accounts details within the purchase ledger.
- Ad hoc duties as required.
Requirements:
- Previous experience working within purchase ledger essential.
- Good interpersonal and communication skills.
- Reliable, self-disciplined, speed and accuracy essential.
- Excellent attention to detail.
- Ability to build up relationships internally and externally.
- Team player.
- Ability to prioritise workload and work to deadlines.
- Good aptitude for IT – V Look Ups and Pivot Tables would be an advantage.
- Experience working in a multicurrency environment would be helpful but not essential.
- Experience in analysing information would be helpful.
Benefits:
- Annual performance-related bonus.
- Competitive salary, reviewed every year.
- Generous staff discount and regular sample sales.
- Generous pension scheme with 8.5% company contribution.
- Option to buy an extra 5 days holiday annually.
- Enhanced maternity and paternity packages.
- Life insurance.
- Private healthcare.
- Cycle to work scheme.
- Early finish Fridays.
- Season ticket loan.
- 25 days annual leave plus Bank Holidays.
- Annual Birthday vouchers.
- Regular opportunities to attend gigs / events.
Working Hours:
We actively encourage our teams to have a good work/life balance and so we are pleased to offer flexible working shifts at FRED PERRY LTD. Our core shift hours are from 10am – 4.30pm, and so employees can choose to start and finish early, or start and finish late (i.e. work 8:00am-4:30pm, or 10:00am-6:30pm etc). We also have a 30-minute early finish on Fridays.
As we continue to work in a more flexible way, the Head Office acts as a brand hub, where we can all connect and collaborate with one another. This role is a mix of office based (London) and remote working. We will expect the employee to come into the office regularly for face-to-face meetings and to work alongside their team on collaborative projects.
